Clarification from the agency

1. Washington National Guard Permanent/Indefinite Employees (Air/Army) 2. Washington National Guard Traditional Guard members and Washington National Guard Active Guard Reserves (AGR) (Air/Army)

A GS-0201-9, HR SPEC (MILITARY):

• Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff.
• Oversees Group programs to facilitate the Group and squadron commander's vision.
• Keeps abreast of and briefs the Group and squadron senior Commander(s) regarding assigned program status; actual or potential problems and changes that could possibly affect the operation of the group and subordinate units.
• Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.
• Oversees workflow and tasking to ensure personnel and administrative processes are completed as required.
• Reviews organization mission, functions, and manning requirements.
• Establishes metrics and analysis systems to ensure actions are timely processed, measured, and reviewed at critical points.
• Performs self-inspection and presents detailed and comprehensive report with any corrective action taken to supervisor.
• Responsible for coordination with their respective Force Support Squadron on all matters related to Commander Support Staff (CSS) manning, training, and personnel related issues.
• Coordinates with other organization managers and customers as appropriate.
• Manages a myriad of Unit Commander's programs.
• Determines program eligibility, requirements and provides customers resources.
• Counsels personnel on program eligibility, requirements, resources, opportunities, benefits, and entitlements that affect customer's career.
• Responsible for program execution and tracking metrics on force management such as; assignment changes, commander's adverse action program, sanctuary, e-records management, selective reenlistment, and bonus programs.
• Reviews products from Military Personnel Section, validates status and briefs members.
• Works with commanders and personnel to resolve discrepancies and ensures the accuracy of data.
• Routinely crosschecks data between military personnel data system and source documents for record accuracy.
• Creates, interprets, and audit management assessment products and transaction registers and identifies mismatches.
• Prepares and processes Article 15s, letters of reprimand, investigation reports, unfavorable information files, involuntary demotions, and separation actions.
• Tracks and updates duty status changes, and accountable for duty status reporting to include leave, temporary duty, hospitalization, sick in quarters and casualty reporting.
• Validates leave web program and suspense systems for personnel actions and correspondence.
• Manages unit personnel roster.
• Reviews, reconciles and accomplishes corrective action on Unit Manpower Document.
• Maintains unit's fitness program, schedules, tracks and reports unit fitness readiness.
• Facilitates the unit reenlistment/extension program and prepares retention package for staffing through Force Support Squadron.
• Manages Unit Orders program using the Air Force Reserve Order Writing System and Manpower MPA Man-day Management System.
• Advises commanders and provides reports and statistics on personnel readiness.
• Prepares annual/special training orders and deployment orders.
• Receives order request, verifies eligibility, need for waiver, sanctuary, and/or deployment availability code.
• Creates order, provides member copy, and updates participation roster.
• Performs personnel actions by conducting in/out processing for home-station and deployed personnel, and maintains accountability.
• Reviews incoming correspondence to determine the appropriate action required and priority; referring to appropriate individual or office for response.
• Personally prepares response to routine inquiries; consolidates information for reports; interprets reporting requirements and implementing instructions; arranges with subordinate offices to submit response; and follows-up to meet suspense or deadline.
• Compiles and evaluates information for inclusion in a variety of documents and reports.
• Provides guidance and technical assistance to group staff regarding publications and forms preparation and processing procedures, information privacy, confidentiality, security, disclosure, and sharing of information. Assists with military personnel actions, coordinating with outside agencies and providing assistance to unit personnel and supervisors.
• Provides executive support to General Officers and Command Staff, to include travel arrangements, accompanying briefings, security arrangements, itinerary, travel orders and vouchers.
• Technical expert in Microsoft Office applications, Adobe Acrobat, Electronic Record Management, and other Air Force information systems to create, copy, edit, and print a variety of standardized documents.
• Prepares orders for a variety of actions (e.g., special tour, annual tour, school tour, and civilian orders) using the order writing system.
• Other duties as assigned.

Conditions of employment

MILITARY REQUIREMENTS:

Military Grades: E1 (AB) - E4 (SrA)

Compatible Military Assignments: 3F0X1

- Applicants need not be assigned to the position or possess the AFSC to apply or be considered for selection. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year of appointment action.

- Participation in direct deposit is mandatory.

- Males born after 31 December 1959 must be registered for Selective Service.

- Must maintain membership in the WA Air National Guard for continued employment.

- Must be able to obtain and maintain the appropriate security clearance of the position.

- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

- Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.

- May occasionally be required to work other than normal duty hours; overtime may be required.

- The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

Qualifications

GENERAL EXPERIENCE:
3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to:

1. Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
2. Plan and organize work; and
3. Communicate effectively orally and in writing.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and a determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Fundamental knowledge of military human resources policies, rules, guidelines, instructions, etc. to understand the assigned program(s) and converse effectively with functional managers, advise commanders, customers, lower graded personnel, or lower echelons.
• Thorough knowledge of overall requirements, objectives, practices and peculiarities of the assigned program area. Ability to plan, organize work, administer, communicate effectively (both orally and in writing), meet deadlines, gather, analyze data/products, and summarize facts in order to determine adequacy and/or deficiencies of assigned programs.
• Knowledge and skill in application of analytical and evaluative techniques to identify, consider, and resolve issues or problems peculiar to the assigned program area.
• Knowledge of automated systems, personal computers, and software employed in the assigned program area to utilize the systems in developing reports, correspondence and to extract data.