Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

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Duties include but not limited to:

• Serves as Staff Assistant to the Associate Medical Center Director.
• Advises the Associate Director on all aspects of the Medical Center operations and serves as a member of the management team in the assessment of current operations and development of new programs and policies.
• Drafts Medical Center Memoranda, incorporating input from appropriate officials.
• Reviews and evaluates proposed policy and procedure drafts submitted to the Associate Director; returns inadequate policy proposals to the author with recommended changes for rewrite or further coordination with other services.
• Serves as the Medical Center Facility Planner and conducts studies of manpower, space, programs, budget, and equipment utilization at the request of the Associate Director and/or Medical Center Director.
• Develops health planning strategies and assesses priorities to best meet the Veterans healthcare delivery needs.
• Examines programs and recommends expanding, contracting, combining, separating, or realigning them to best meet patient healthcare needs most economically.
• Attends major top management conferences, including Director's morning report and management briefings.
• Provides advice to the administrative and clinical services concerning budget formulation, reviews and evaluates annual budget proposals, and reviews requests for additional resources (space, equipment, and personnel) from the administrative and clinical services.
• Provides advice and assistance to service chiefs and their administrative staff in carrying out their personnel management responsibilities, and in devising workable strategies and solutions to accomplish professional objectives.
• Responsible for budget preparation and management for the Associate Director's office.
• Responsible for recurring and special reports from the Associate Director's office and for the preparation and updating of policy memoranda under the responsibility of the Associate Director.
• Serves as the facility co-Controlled Substance Coordinator (CSC) which requires complete understanding of controlled substance policies and the VHA controlled substance inspection process.

Work Schedule: Monday - Friday, 7:45am - 4:30pm
Telework: Ad Hoc Telework
Virtual: This is not a virtual position.
Position Description Title/PD#: Health System Specialist/PD023110
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. No special physical characteristics are required to perform the work.
Financial Disclosure Report: Required

Conditions of employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver’s licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Health System Administrator requires the Individual Occupational Requirement be met.

Individual Occupational Requirement (IOR):

• Undergraduate or graduate education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPTS REQUIRED) -OR-
• Specialized Experience - progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: missions, organizations, programs, and requirements of health care delivery systems; regulations and standards of various regulatory and credentialing groups; and government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. -OR-
• Special Provision for In-Service Placement - Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; practical assignments providing an opportunity to apply health system administration skills and principles and oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to the IOR, applicants must meet the following grade level requirements. You may qualify based on your experience as described below:

GS-12:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Serves as a member of a management team in the health care field in the assessment of current operations and development of new programs and policies; review and analysis of data concerning clinical service activities; responsible for a wide variety of recurring and special reports; responsible for budget preparation, works closely with Top Management and other key personnel in the formulation of projects, strategic plans, resource utilization, needs assessments and assigned administrative activities. Must also possess management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

There is no educational substitution for the GS-12 level specialized experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

The VA-010 DHA is an appointing (hiring) authority that the U.S. Office of Personnel Management (OPM) granted to the Veterans Health Administration (VHA) for certain occupational series and occupational groups based on a critical hiring need identified within the Department of Veterans Affairs (VA). This authority does not require the application of Veterans' preference or rating and ranking.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

???????The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries.
The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE").
As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips.