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Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency

INTERNAL EMPLOYEES - CONSIDERATION UNDER THIS VACANCY ANNOUNCEMENT IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF (CHIEF OPERATING OFFICER), DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) EMPLOYEES ARE INELIGIBLE TO APPLY. (EMPLOYEES MUST MAINTAIN ELIGIBILITY AT THE TIME OF SELECTION.)

Duties

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This position serves as the Administrative Officer for the Human Capital Directorate (HCD), Library of Congress (LC). The incumbent works under supervision of the Chief Human Capital Officer (CHCO)and has a high degree of flexibility and authority for handling a variety of HCD administrative and human resources-related functions. The incumbent is primarily responsible for serving as the advisor on all administrative management matters associated with programs and operations and carrying out assignments that often involve organizing and managing several separate subordinate projects.

Incumbent provides direction management of tasks to HCD staff and contract personnel who provide administrative duties across HCD. The incumbent advises HCD managers on the administrative needs and requirements of the Library. Additionally, the incumbent undertakes administrative projects, or management studies and recommends improvements to administrative programs or procedures. Serves as a trusted confidant and exercises discretion when dealing with confidential and/or sensitive matters involving issues or staff internal and external to HCD.

Administers the purchase card program, the recording and control of commitments, obligations, invoicing and payables according to the Library of Congress Regulations (LCRs) and Library of Congress Federal Acquisitions Regulations (LCFAR).

Initiates commitments and obligations within the Library Financial systems per approved acquisition plans deadlines collaborating with the Financial Services Directorate (FSD). Facilitates accounts payable functions by approving invoices for payment, verifying accounting data for accuracy of appropriation funding, verifying payment history, and responding to payment inquiries from HCD staff and vendors; contributes in overall budget formulation functions by gathering and organizing information on account from the Library's automated financial and procurement systems into various ad hoc and standard report formats, and performing research contributing to the development of detailed budget analyses, recurring and ad hoc financial reports and other related documents, and oral presentations.

Determines actions required to improve operating efficiency, ensure and maintain the integrity of financial and accounting information. Prepares memos, spreadsheets statements and reports containing essential financial information such as expenditures, reconciliations, and transactional data. . Performs audits, studies, or reviews to determine reliability and accuracy of accounting reports, processed transactions, and/or financial statements. Reviews, validates, reconciles and approves data and transactions entered into financial and/or subsystems. Performs reconciliations of financial data transferred through interfaces and posted to the financial management system.

The incumbent manages planning and coordinating a wide variety of administrative support activities for HCD according to the Library of Congress Regulations (LCRs) and the National Finance Center (NFC) procedures. The incumbent reports to Chief Human Capital Officer (CHCO), coordinating with HCD management, other HCD administrative staff, and HCD staff. Assists in the resolution of HCD program or administrative issues or problems by applying knowledge of HCD procedures, priorities, goals, and objectives and identifying methods and techniques to increase effectiveness and efficiency of operations and ensure the economical and efficient use of equipment and other property.

Performs a wide range of duties in providing and coordinating administrative support for HCD, which includes, however is not limited to: Administer onboarding and separation activities for HCD and contractor staff. Request identification badges for HCD staff and contractors, providing required information and documentation to the Library's Personnel Security Office to facilitate staff background investigations, maintaining databases, utilizing the Solutions Business Manager (SBM) applications, of HCD staff and contractors, and performing reconciliation of these databases with other HCD and Library records.

Serves as principal advisor to HCD on all administrative management matters associated with programs and operations. Author and contribute to developing and implementing administrative management policies and procedures. Provides interpretation for many different and unrelated program processes and methods. Performs as the expert on administrative policies and requirements for the HCD Directorate. Makes recommendations for new or revised administrative policies and procedures and ensures that these are documented in an HCD policies and procedures manual.

Performs other duties as assigned.

Requirements

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Conditions of employment

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of administrative principles and practices in a Federal Agency. **

Ability to perform administrative management functions for an organization including human resources, budgeting/finance, and contracting/procurement.**

Knowledge of financial and procurement administrative practices and procedures. **

Ability to utilize computer technology and applications.

Ability to interact collaboratively with others exercising judgment and discretion in order to provide liaison services.

Ability to communicate effectively other than in writing.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer.

Applicants must submit a complete application package that is received by the closing date of this announcement.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

You may preview questions for this vacancy.

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Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.

You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.

Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

Agency contact information

Customer Service Center

Phone: 202-707-5620
Fax: 000-000-0000
Email: JobHelp@loc.gov

Address: LIBRARY OF CONGRESS
101 Independence Ave. SE
LM107
Washington, District of Columbia 20540
United States

Next steps

Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

Required Documents

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Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply