Clarification from the agency

This vacancy announcement is open to public. This position allows for situational and recurring telework, but does not qualify for full-time or remote telework. This is a temporary position Not-to-Exceed (NTE) 4 years.

The Administrative Office of the U.S. Courts (AO), Office of the General Counsel (OGC), Ethics Staff is seeking an experienced, professional Administrative Analyst to join its team.

The Administrative Analyst provides high-quality staff support, guidance, and assistance to the Judicial Conference of the United States Committee on Financial Disclosure responsible for implementing the financial disclosure provisions of the Ethics in Government Act of 1978. The incumbent performs duties with minimal guidance and meeting deadlines.

The ideal candidate must communicate effectively, both orally and in writing, and have experience with Microsoft databases and document management and storage systems. This position reports to the Assistant Chief of the Financial Disclosure Staff.

The duties of this position include, but are not limited to:

1. Providing professional staff support, guidance, and assistance to the Judicial Conference Committee on Financial Disclosure responsible for implementing the financial disclosure provisions of the Ethics in Government Act of 1978.
2. Filing, reviewing, processing, and maintaining financial disclosure reports as per financial disclosure filing instructions, Committee guidance, and regulations.
3. Reviewing reports using the Financial Disclosure Online Electronic Filing System, the Judiciary Electronic Filing System, and other electronic systems.
4. Drafting, reviewing, and transmitting correspondence, including letters, memoranda, e-mails, and electronic notifications.
5. Processing, maintaining, and monitoring public requests for release, filer requests for redaction of financial disclosure reports, and all related correspondence.
6. Processing, maintaining, and monitoring financial disclosure reports, including application of approved redactions.
7. Providing logistical support to plan and execute biannual Committee meetings, including planning, printing and mailing materials, and facilities support.
8. Directing visitors and telephone and national service desk inquiries from judges and Judiciary employees to the appropriate staff member and tracking those inquiries to resolution.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Providing a broad range of administrative support.
• Drafting, reviewing, and transmitting notifications and correspondence.
• Using automated systems and processes, including web-based applications, spreadsheets, and database management software.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.