This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/828034700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The Program Support Specialist performs basic (but progressively more difficult) assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional.
01/15/2025 to 01/22/2025
$56,282 - $84,426 per year
Salary shown does not include locality. Locality will be based on duty location.
FV F
1 vacancy in the following locations:
Yes—as determined by the agency policy.
Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.
No
Permanent
Full-time
Excepted
NA
No
No
Yes - The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
Yes - This position is represented by NATCA: Regional AIR - ACE ANM ANE ASW.
ANM-AIR-25-0047068-94022
828034700
This vacancy is open only to current permanent employees in AIR and AMA-200
Responsibilities include: applying basic knowledge of administrative or program principles, concepts, policies, procedures and objectives, working with higher and lower level professionals with day-to-day operations. Coordinates with a manager, project/program manager, team leader, or more experienced professional to plan time and use assigned resources to accomplish tasks.
Responsible for providing a full range of administrative and operational support for the assigned organization, to include:
- Supporting managers and staff by maintaining, creating, organizing, updating and generating reports from multiple systems.
- Assisting in the timely completion or revision of actions related to staff management, status/report submissions, etc.
- Supporting staff with administrative tasks related to compliance, generating program documents, and monitoring progress status.
- Composing, preparing, transcribing, proofreading, and/or editing a wide variety of paperwork including that of a confidential, complex, and/or technical nature.
- Drafting/preparing written correspondence including agendas, reports, and minutes ensuring accuracy, completeness, and timeliness with limited supervision and direction.
- Supporting in the collection and compilation of statistical data, required to prepare reports.
- Assisting in maintaining and archiving program and administrative files and procures supplies and equipment.
- Coordinating small and large meetings, including handling logistical arrangements, making hotel and travel arrangements, and providing on-site support.
- Processing and tracks time sheets and travel vouchers; preparing departmental spreadsheets; developing and maintaining databases and assisting with the day-to-day organizational coordination of user support and communications.
- Contacts are primarily internal to the organizational unit with a manager and other employees to share information, provide data and/or written analyses, and to discuss the status of assignments. In some specialties, may have contact with customers and other external parties on routine matters such as gathering information, explaining regulations, and discussing the customer's situation.
- Works under detailed instructions provided by a manager, project/program manager, team leader, or more experienced professional.
- Regularly refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional for guidance.
- Work is reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality.
- Work activities typically support the work of other employees and contribute to activities of the organizational level. In some specialties, the work may affect internal and external customers.
To qualify for this position at the FV-F (FG/GS 5-9) level you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems, to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively, with at least one year equivalent to the FG/GS-4 level.
Specialized experience includes:
Experience in analyzing problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and communicate effectively.
Such experience could have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of this position. Experience of a general nature (typing, filing, routine procedural processing, maintaining records, or other non-specialized tasks) is not creditable.
Education substitution may be qualifying for the FV-F level. See Education section of this vacancy.
QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS VACANCY ANNOUNCEMENT.
Education Substitution: Successful complete of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university; a combination of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.
If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS or fax it to (206) 231-4150 (please include announcement number on each page). Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html
Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA's listed in the announcement. Based on this evaluation, applicants will be placed in alphabetical order and referred to the selecting official for consideration.
Low Risk (position sensitivity level 1): This position requires completion & favorable adjudication of a National Agency Check with Inquiries (Tier 1) background investigation prior to appointment, unless waiver is obtained
Current FAA employee: You MUST submit a copy of your most recent (non-award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2). Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.
This position is in AIR-751. However, this announcement may be used to fill future vacancies in any other of the AIR-700 offices in the advertised Duty Location.
Links to Important Information: Locality Pay, COLA
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application (e.g. transcripts, SF-50, or veterans' documentation) you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206)231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/828034700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.