This position is part of the Training Center Garrison Command, located in Camp Swift, Bastrop, Texas. The primary purpose of this position is to manage the administrative and technical support activities at a Garrison Training Center (GTC) to ensure smooth day-to-day operations. The incumbent is responsible for knowledge of administrative operations and procedures and the overall mission, functions, and organization of the Garrison Training Center (GTC).
Summary
This position is part of the Training Center Garrison Command, located in Camp Swift, Bastrop, Texas. The primary purpose of this position is to manage the administrative and technical support activities at a Garrison Training Center (GTC) to ensure smooth day-to-day operations. The incumbent is responsible for knowledge of administrative operations and procedures and the overall mission, functions, and organization of the Garrison Training Center (GTC).
CAT 2 (In-State) - Currently employed T32/T5 full-time permanent, indefinite and temporary personnel of the Texas Army or Air National Guard or current members of the Texas Army or Air National Guard. Texas Army National Guard Membership is Required.
As a MANAGEMENT SUPPORT SPECIALIST (TITLE 32) with the Texas National Guard, your duties will include, but will not be limited to:
Plans, organizes, and oversees the full complement of administrative and technical support
activities. Coordinates and ensures procedures meet organizational needs and are consistently
understood and followed by subordinate offices. Responsible for establishing and developing
complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates. Reviews and updates internal administrative policies, clarifies complex and confusing guidelines, and make recommendation to the Base Operations Manager. Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager. Provides guidance to management and administrative support personnel on administrative procedures and policies and responds to administrative issues, inquiries and resolves conflicts.
Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules.
Plans, organizes, and executes travel arrangements for the Command Staff to include travel and
hotel reservations, travel orders, and assist with the planning and coordinating visits from
distinguished visitors. May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates. Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results, and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections.
Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager. Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates. Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner. Maintains and applies detailed knowledge of time and attendance regulations and assists the subordinate directorates with timekeeping procedures.
Serves as the Records Management Coordinator for the Base Operations Manager. Maintains
office files and ensures they are compliant with applicable regulatory guidance. Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps directorates of the Garrison Training Center (GTC) as needed. Assists in development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.
Monitors and maintains the manpower authorization and personnel manning for the Garrison
Training Center. Provides information to all supervisors and administrative support personnel on
various manpower authorization and personnel manning matters. Develops and prepares source/manning document in response to directorates or Command queries as well as ensuring correctness of information. Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning.
Appointment Factor(s): This is an Excepted Service position that requires active membership in a military assignment in the Texas Army National Guard and wear of the military uniform
Area(s) of Consideration: CAT 2 (In-State), Excepted Service. This includes:.
All currently employed T32/T5 full-time permanent, indefinite and temporary personnel of the Texas Army/Air National Guard, and
All current members of the Texas Army/Air National Guard.
Incentives: Acceptance of a military Federal technician position may result in termination and / or repayment of military incentives. Please check your contract and contact your servicing Education Services (Incentives) office or the Recruiting/Retention office.
Remarks:
The Texas National Guard is an Equal Opportunity employer.
Veteran's preference is not applicable to this position.
This is a Non-Bargaining Unit position.
This is an Army National Guard dual status technician position which requires military membership.
This is an Indefinite position, which may convert to Permanent at a future date without requiring further competition. On-Board employees will be offered a temporary promotion not to exceed 1 year, extendable up to two years total, which may convert to Permanent at a future date; or choose to convert to Indefinite, which may convert to Permanent at a future date without further competition.
Must be able to obtain and maintain a Secret security clearance within 12 months of appointment.
Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
This Job announcement will remain open for 1 year or until filled.
Direct deposit is mandatory.
Qualifications
In describing your experience in your resume, please be clear and specific. Assumptions regarding your experience will not be made.
To qualify at the GS-09 grade level your resume must include relevant experience/education with beginning and ending dates reflecting the following:
Specialized Experience:
One year of specialized experience at the next lower grade level (GS-07) in the federal service or equivalent experience in the private or public sector with experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled and have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position which includes extensive knowledge and understanding of the overall mission, functions, and organization of the Garrison Training Center (GTC) in addition to establish management principles, techniques of analysis and evaluation to identify and recommend solutions to problems in administrative operations and procedures. In-dept knowledge of military and civilian personnel policies, procedures, rules, guidelines, instructions, etc., to understand respective programs and discuss findings with supervisor. Thorough knowledge of administrative principles, concepts, polices and objective and install office management procedures and practices for the subordinate directorates to adapt to meet administrative needs. Knowledge of office automation to include PCs, software, and Video Teleconference support functions. AND Knowledge of and skill in oral and written communication, and presentation techniques sufficient to develop written recommendation and reports, and briefings to internal supervisors and staff, and serviced customers.
-OR-
Master's or equivalent graduate degree, -or-, 2 full years of progressively higher level graduate education leading to such a degree, -or-, LL.B. or J.D., if related).
-OR-
Must have a Combination of Education and Experience. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Visit OPM website for more information: General Schedule Qualification Standards (opm.gov)
Graduate Education:Education at the graduate level in an accredited college or university in the amounts shown above meets the requirements for positions at GS-09. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade level GS-09, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants. For information visit: General Schedule Qualification Standards (opm.gov)
Note: Only experience/education gained by closing date of this application will be considered. If you are using education to meet minimum qualifications for this position, you MUST submit a copy of your transcripts with your application. Failure to do so will result in automatic disqualification from consideration.
Quality of Experience: Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.
Military RequirementsThis is an excepted service position that requires membership in a military assignment in the employing state's National Guard.
Rank/Grade:
Enlisted: SPC (E4) through MSG/1SG (E8)
Officers: 2LT (O-1) through LTC (O-5)
Education
Substitution of Education for Specialized experience:
Graduate Education:Education at the graduate level in an accredited college or university in the amounts shown below meets the requirements for positions at GS-09. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
For GS-09position:
A master's or equivalent graduate degree, -or-, 2 full years of progressively higher level graduate education leading to such a degree, -or-, LL.B. or J.D., if related.
-OR-
Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade level GS-09, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants. For information visit: General Schedule Qualification Standards (opm.gov)
Note: If you are using education to meet minimum qualifications for this position, you MUST provide a copy of your transcripts with your application. Failure to do so will result in automatic disqualification from consideration.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
Texas is one of 9 states with NO state income tax.
Indefinite Appointments:
Appointments based on indefinite tenure ("3") are used when there are needs for the position to accomplish special projects.
An Appointment with indefinite tenure does not confer permanent status unless identified in the advertisement.
Appointments with indefinite tenures are terminated when the positions and/or the employees' services are no longer required.
All Appointments with indefinite tenure terminations require thirty (30) day written notifications by the HRO to the employees.
Appointments with indefinite tenure, employees may be promoted, reassigned, or changed to a lower grade with competition to other positions.
Other Requirements:
For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.
Applicant must possess or be able to obtain a Secret clearance within one year of appointment.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12571058
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
TX Miscellaneous Units
2200 West 35th St
Austin, TX 78703
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12571058
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
TX Miscellaneous Units
2200 West 35th St
Austin, TX 78703
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
