This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/818771700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
This position is in the Financial Counseling Department, Office of Finance, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House).
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Overview
- Accepting applications
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Open & closing dates
11/13/2024 to 11/27/2024
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Salary
$71,397 - $85,747 per year
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Pay scale & grade
HS 6 - 7
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Location
3 vacancies in the following location:
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Telework eligible
No
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Travel Required
Not required - Not required.
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Relocation expenses reimbursed
No Relocation Description
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Appointment type
Permanent
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Work schedule
Full-time
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Service
Excepted
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Promotion potential
7
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
No
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Announcement number
req3351
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Control number
818771700
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Duties
Job Summary
The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 650 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, childcare, food and vending, procurement, logistics and administrative counsel.
This position is in the Financial Counseling Department, Office of Finance, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House). The purpose of the Office of Finance is to provide financial management services to Leadership, Members, Committees, Officers, and Offices of the House. The Financial Counseling Department is responsible for providing guidance and support to Leadership, Members, Committees, Officers, and Office of the House regarding their Official Expenses (including Members’ Representational Allowances) and processing reimbursement vouchers in accordance with the rules and regulations. This position serves as the Accounts Payable Processor.
Key responsibilities include processing vendor purchase orders, consolidated billing, maintenance agreements, invoices and expense reimbursements for accurate payments, coordinating vendor and customer inquiries, working independently on assigned projects, and utilizing good judgement in handling and prioritizing work.
Grade level at time of appointment is determined by experience and designated level of responsibility. The position does not have supervisory/managerial responsibilities.
This position has access to Personally Identifiable Information (PII).
Primary Duties/Responsibilities
- Reviews and approves vouchers. Analyzes voucher submissions for completeness and accuracy. Ensures vouchers follow House rules and applies appropriate accounting strip information.
- Processes vouchers, vendor invoices, records and reports, as necessary, in accordance with established policies and procedures. Accurately enters payment requests into financial systems/software (e.g., PeopleSoft, Coupa) as needed. Ensures payments are prompt, accurate, timely, and consistent with contracts, House Equipment Maintenance Agreements, consolidated billing, purchase orders, leases, and applicable rules and regulations.
- Ensures transactions are correctly reflected in the General Ledger (e.g., include the right codes) and works with stakeholders to resolve issues as needed. Uses financial systems/software to research and troubleshoot financial transactions. Takes appropriate action to resolve errors (e.g., duplication and/or discrepancies). Verifies and/or reconciles information/data entered into financial systems/software.
- Participates in coordinating the establishment and management of new Maintenance Contracts with the Office of Acquisitions Management (AM).
- Coordinates and enforces House Equipment Maintenance Agreements, acting as liaison for repair and/or maintenance.
- Participates in Congressional transition related projects.
- Researches, interprets, and accurately applies relevant laws, rules, and regulations.
- Proactively engages with customers, providing them information/data in a timely manner and provides professional and consistent consultative solutions in response to customer inquiries.
- Communicates effectively with customers and provides consultative solutions to resolve critical issues that impede providing required services in a timely manner.
- Performs data entry and works with and/or retrieves information and data from automated systems for assigned areas.
- Performs other official duties and special projects as assigned.
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Requirements
Conditions of Employment
- USAJobs Conditions of Employment
Qualifications
Qualifications
- Experience with/in applicable program area/discipline with an emphasis on customer service.
- Bachelor’s Degree in a discipline related to the position (Accounting, Finance, Business Administration) or an equivalent level of specialized work experience preferred.
Knowledge, Skill, and Ability (KSA) and Competency Requirements
- Working knowledge of automated office systems and software programs, including financial systems/software, and ability to use them to enter data.
- Knowledge of the legislative environment, House, Office of Finance, and the operations thereof.
- Knowledge of relevant laws, rules, and regulations.
- Ability to communicate effectively, both orally and in writing, as well as the ability to establish effective working relationships with House staff, coworkers, vendors and customers.
- Knowledge of payment processing, purchase orders, and contracts/agreements.
- Ability to establish effective working relationships with senior staff and other high-ranking officials.
- Ability to provide financial guidance to customers and stakeholders as needed.
- Ability to handle sensitive and confidential matters (both personal and operational) with tact and to exercise judgment, and discretion.
- Organizational skills, accuracy, and attention to detail.
- Ability to successfully complete and apply applicable training, technical and otherwise.
- Ability to work effectively as part of a team or independently in an interdisciplinary work environment.
- Ability to maintain knowledge of contractual requirements and House policies pertaining to maintenance agreements, procurement of equipment, and consolidated billing.
- All employees within CAO are expected to demonstrate the following general competencies: Accountability, Adaptability, Collaboration, Communication, Customer Orientation, Priority Management, and Problem Resolution.
- Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only).
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated using a structured interview process.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Resume
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Qualified candidates please submit your resume online by following the instructions in this link.
Agency contact information
CAO Human Resources
- Phone
- 202-225-2926
- Address
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CAO
441 2nd St
Washington, DC 20515
Next steps
Qualified Candidates will be contacted directly.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Required Documents
Resume
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
Qualified candidates please submit your resume online by following the instructions in this link.
Agency contact information
CAO Human Resources
- Phone
- 202-225-2926
- Address
-
CAO
441 2nd St
Washington, DC 20515
Next steps
Qualified Candidates will be contacted directly.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
House of Representatives
Agency contact information
CAO Human Resources
- Phone
- 202-225-2926
- Address
-
CAO
441 2nd St
Washington, DC 20515