This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/817378500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
The United States Probation Office for the Southern District of Mississippi is accepting applications for the position of Administrative Support I. Administrative Supports perform administrative duties such as filing, copying, distributing mail, inputting data, answering phones, typing, formatting, assembling reports, and greeting visitors or clients.
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Overview
- Accepting applications
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Open & closing dates
11/04/2024 to 03/04/2025
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Salary
$39,212 - $70,610 per year
$39,212 with eventual CL-24 potential: $43,414 - $70,610. This job uses the Court Personnel System (CPS) pay scale.
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Pay scale & grade
CL 23
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Location
Few vacancies in the following location:
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Remote job
No
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Telework eligible
No
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent - At-Will
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Work schedule
Full-time - Multiple positions may be filled from this vacancy announcement.
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Service
Excepted
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Promotion potential
24 - CPS: CL-23 Step 1 with eventual CL-24 potential.
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
No
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Financial disclosure
No
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Bargaining unit status
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Announcement number
25-1
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Control number
817378500
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This job is open to
Clarification from the agency
Open Until Filled - applications received by 11/18/2024, will receive priority consideration.
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Duties
The following are intended to provide generalized examples of major duties and responsibilities of this position.
- Perform receptionist duties by greeting visitors or clients in person and on the telephone, answering routine questions, and directing visitors or callers to the appropriate person or department.
- Prepare reports, form letters, notices, and other correspondence using templates and forms. Assist with preparing correspondence and documents, including typing, keyboarding, formatting, and generating documents from templates, notes, and dictation. Maintain correspondence control records.
- Perform data entry functions. Generate standard reports from databases and computerized systems. Track statistics and data.
- Receive, prioritize, and route all incoming materials from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; process mail requiring special handling; and provide outside messenger service.
- Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning, copying, filing, stamping, and locating files and documents.
- Schedule appointments, arrange meetings, maintain staff calendars, and other assigned duties.
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Requirements
Conditions of Employment
Applicants must be citizens of the United States of America or be eligible to work in the United States. A background investigation with law enforcement agencies, including fingerprint and criminal records checks will be conducted. In addition, as conditions of employment, incumbent will be subject to updated background investigations every five years or as deemed necessary. Any applicant selected for a position will be hired provisionally pending successful completion of the investigation. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay.
Qualifications
Minimum requirements are high school graduate, two years general experience (one academic year equals one-year general experience), and knowledge and experience with Windows, Adobe, and Microsoft Word. Direct experience with law enforcement agency or education in criminal justice is preferred.
Education
Please read the "Qualifications" section.
Additional information
The U.S. Probation Office falls within the Judicial Branch of the U. S. Government. Judiciary employees serve under "Excepted Appointment" and are considered "At-Will" employees. Benefits include participation in the Federal Employees' Retirement System which contributes to the Social Security Retirement Program, Federal Employees' Health Benefits, Federal Employees' Group Life Insurance, Thrift Savings Plan (similar to a 401 K plan with employer matching contributions), paid holidays, and annual and sick leave accrual. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay.
Candidates must be citizens of the United States of America or be eligible to work in the United States.
Disclosures:
The United States Probation Office reserves the right to modify the conditions of this vacancy announcement, or fill multiple positions from this vacancy announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior written notice. The United States Probation Office requires employees to adhere to a Code of Conduct for Judicial Employees. The Court will not reimburse candidates for travel in connection with interviews or pay for any relocation expenses. We appreciate your interest in employment with our district.
~THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER~
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Application, Cover Letter, Resume, and Interview are also assessed.
Benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applicants must submit (1) A Federal Judicial Branch Application for Employment Form AO 78 in its entirety (including "Optional Background Information), which can be found at https://www.mssp.uscourts.gov/employment-opportunities, (2) a resume and (3) a cover letter
which addresses qualifications, skills, and experience necessary to perform the duties. The documents may be sent via e-mail to mssp_jobs@mssp.uscourts.gov with Vacancy Announcement 25-1 Administrative Support I Gulfport in the subject line. E-mailed documents must be in PDF. The position is open until filled; applications received by 11/18/2024, will receive priority consideration.
Agency contact information
Human Resources
- Address
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US Probation and Pretrial Svcs, S District of MS
501 E. Court Street
Suite 1.550
Jackson, MS 39201
US
Next steps
Only the most qualified candidates will be invited for interviews and only those interviewed will receive a response. Applicants must travel at their own expense. Relocation expenses are not reimbursable.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Required Documents
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
Applicants must submit (1) A Federal Judicial Branch Application for Employment Form AO 78 in its entirety (including "Optional Background Information), which can be found at https://www.mssp.uscourts.gov/employment-opportunities, (2) a resume and (3) a cover letter
which addresses qualifications, skills, and experience necessary to perform the duties. The documents may be sent via e-mail to mssp_jobs@mssp.uscourts.gov with Vacancy Announcement 25-1 Administrative Support I Gulfport in the subject line. E-mailed documents must be in PDF. The position is open until filled; applications received by 11/18/2024, will receive priority consideration.
Agency contact information
Human Resources
- Address
-
US Probation and Pretrial Svcs, S District of MS
501 E. Court Street
Suite 1.550
Jackson, MS 39201
US
Next steps
Only the most qualified candidates will be invited for interviews and only those interviewed will receive a response. Applicants must travel at their own expense. Relocation expenses are not reimbursable.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
U.S. Courts
https://www.mssp.uscourts.gov/.
Agency contact information
Human Resources
- Address
-
US Probation and Pretrial Svcs, S District of MS
501 E. Court Street
Suite 1.550
Jackson, MS 39201
US