USAJOBS - Job Announcement

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This position is located in the Federal Permitting Improvement Steering Council (Permitting Council). The incumbent will be responsible for management of the Agency records management program and coordination of all Freedom of Information Act (FOIA) requests.

This is a remote position.

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Reviewing applications

Open & closing dates

08/22/2024 to 08/27/2024
Salary

$103,409 - $134,435 per year
Pay scale & grade

GS 13
Location

1 vacancy in the following location:
- Anywhere in the U.S. (remote job)
Remote job

Yes
Telework eligible

Not applicable, this is a remote position.
Travel Required

25% or less - You may be expected to travel for this position.
Relocation expenses reimbursed

No
Appointment type

Permanent
Work schedule

Full-time
Service

Competitive
Promotion potential

None
Job family (Series)

0306 Government Information Specialist
Supervisory status

No
Security clearance

Other
Drug test

No
Position sensitivity and risk

Moderate Risk (MR)
Trust determination process

Credentialing

Suitability/Fitness
Financial disclosure

No
Bargaining unit status

No
Announcement number

ST-12517298-24-CH
Control number

805763400

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Clarification from the agency

This vacancy is open to current and former federal employees with competitive status; Schedule A Individuals With Disabilities; CTAP and ICTAP eligibles; VEOA and 30% or More Disabled Veterans; certain Overseas Employees; Military Spouses; Americorps, Peace Corps, Vista, Interchange Agreement and other miscellaneous authority eligibles; and Land Management eligible candidates.

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Receiving, tracking, and responding to FOIA requests by conducting a final technical review on requests.
Ensuring that effective record searches are completed, FOIA regulations and exemptions are properly applied, and that responses are completed within established timeframes.
Administration of the Permitting Council records and information management program to align with the agency's business and mission needs;.
Establishment and assessment of records management practices to ensure they support the principles of transparency and information sharing.
Performing a wide range of analytical work to develop and complete records disposition schedules and other records management programs and projects covering full records life-cycles.

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Conditions of Employment

You must be a U.S. citizen to apply for this position.
You must successfully pass a background investigation and suitability review.
Selective Service Registration is required for males born after 12/31/1959.
A pre-employment drug test may be required.
One-year probationary period may be required.
Status Candidates must submit an SF-50 and recent appraisal.
Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
Experience, Time-in-Grade and all other qualification and eligibility requirements must be met by the closing date of the announcement.
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
e-Verify, an Internet-based system, may be used, to confirm the eligibility of all newly hired employees to work in the United States.
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

Qualifications

As this is a remote position, the salary range listed for this position is based on the Rest of the United States pay table. Your actual salary may differ based on your final official duty station. Final determination of duty station will be set / approved by the hiring manager.

All qualification and eligibility requirements must be met by the closing date of the announcement.

Your application and resume must clearly show that you possess the experience requirements.

SPECIALIZED EXPERIENCE REQUIREMENT:

FOR THE GS-13 GRADE LEVEL you must possess at least ONE FULL YEAR specialized experience equivalent to at least the GS-12 grade level. Specialized experience is defined as experience performing at least three out of four of the following:

Receiving, investigating, replying to and fulfilling Freedom of Information Act (FOIA) requests for information;
Assisting in the administration of an agency-wide records management program, including the creation, dissemination, research, storage and disposition of agency records;
Ensuring compliance with Federal law, regulation, and guidance regarding FOIA and records management matters;
Providing training to staff at all levels of the agency on lawful execution of FOIA and records management programs.

IMPORTANT: Your resume must clearly document the following for each block of work experience: month and year the work assignment began and ended; the hours worked per week; position title, and series and grade (if federal); and description of duties performed. This information must be provided for each permanent, temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time. Incomplete, inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holds, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade in the normal line of progression of the grade to which you are applying). Time-In-Grade requirements also apply to current employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted).

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student,
social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no substitution of education for experience at the GS-13 grade level and above.

Additional information

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Interagency/Career Transition Assistance Program (ICTAP/CTAP): This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position (you must receive a score of 85 to be rated well qualified); and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, see the OPM guide to Career Transition.

Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service. For more information, visit https://www.sss.gov/.

The official title of this position is Government Information Specialist (FOIA and Records)

One or more selections may be made from this vacancy announcement or any other source.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above. We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using an Assessment Questionnaire. The questions are related to the following fundamental competencies (or Knowledge, Skills, and Abilities) needed to perform the duties of this job:

Customer Service, Information Management, and Technical Credibility

Based on your responses, you will receive a score from upon completion of the Assessment Questionnaire. Those applicants who score the highest will be placed in the Best Qualified category and will be referred to the hiring manager and may be called for an interview. Failure to complete the interview may result in removal from further consideration.

For Competitive Merit Promotion and Veterans Employment Opportunities Act (VEOA) Applicants: The Best Qualified candidates will be referred to the hiring manager.

For Noncompetitive Appointment Eligibles: All qualified candidates will be referred to the hiring agency.

Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the agency's mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non competitive appointment and to understand the required documentation, click on the links above.

To view the Assessment Questionnaire, visit:https://apply.usastaffing.gov/ViewQuestionnaire/12517298.

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

PLEASE NOTE: It is the applicant's responsibility to ensure that all required documents must be provided in order for the application to be complete. This office is not and cannot be responsible for software incompatibility, illegible documents, failure of your computer / internet, etc... Encrypted or otherwise password protected documents cannot be opened by this office and will not be reviewed. Failure to provide required, legible documents will lead to loss of consideration for this position.

Resume that includes: 1) personal information, consisting of name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series and grade (if federal position); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

In addition to the resume, you must submit the documents listed below if you claim any of the following eligibilities:

Current and former federal employees with competitive status: 1) Most recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND 2) Most recent performance appraisal (signature of rating official dated within the last18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit your performance plan.
Surplus or displaced employees eligible for CTAP or ICTAP priority:Proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
Land Management Workforce Flexibility Act Eligible Applicants: 1).Notification of Personnel Actions (SF-50s); Copies of all SF-50s, including the initial hire action, extensions, conversion, and termination or separation, for each service period. The SF-50s must show that the applicant served in the appropriate appointment(s) for a total of more than 24 months without a break in service of two or more years, AND; 2)Performance documentation; Applicants can obtain performance documentation by contacting supervisors from positions they served in during their 24 months. This documentation can include performance ratings, statements from supervisors, or other documents that indicate an acceptable level of performance. Applicants who have worked for shorter periods of time may need to provide a reference from a supervisor at each employing agency.
Veteran Hiring Authorities: VEOA and 30% Disabled Veterans: DD214, Certificate of Release from Active Duty, that shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment.
If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference (such as VA Disability Letter, etc...). The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.
Schedule A, Persons with Disabilities Appointment: Letter from a physician, local, state, or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u).
If claiming eligibility under a special hiring authority or an interchange agreement with another merit system not listed above, see the requirements for that authority and submit the required supporting documentation. Go to: USAJOBS Hiring Path for Special Authorities or Special Hiring Authority for more information.

PLEASE NOTE: If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application. The application process is as follows:

1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all required supporting documents (listed in above section).
3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account. There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.

The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.

The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: USAJOBS Help..

Applicants are encouraged to use the USAJOBS resume template. However, if you do not use the template, you must ensure that your resume contains ALL required information which includes hours worked, starting & ending month and year, and if federal employment (series, pay plan, and grade).

NOTE: Please verify that documents you are uploading from USAJOBS transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable

Agency contact information

HR Officer

Email: oahr@permitting.gov
Address: Federal Permitting Improvement Steering Council
1800 M Street, NW
Suite 6006
Washington, DC 20036
US

Learn more about this agency

Next steps

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. We expect to make a job offer within 30-60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJOBS Help Center.

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Help

Resume that includes: 1) personal information, consisting of name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series and grade (if federal position); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

In addition to the resume, you must submit the documents listed below if you claim any of the following eligibilities:

Current and former federal employees with competitive status: 1) Most recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND 2) Most recent performance appraisal (signature of rating official dated within the last18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit your performance plan.
Surplus or displaced employees eligible for CTAP or ICTAP priority:Proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
Land Management Workforce Flexibility Act Eligible Applicants: 1).Notification of Personnel Actions (SF-50s); Copies of all SF-50s, including the initial hire action, extensions, conversion, and termination or separation, for each service period. The SF-50s must show that the applicant served in the appropriate appointment(s) for a total of more than 24 months without a break in service of two or more years, AND; 2)Performance documentation; Applicants can obtain performance documentation by contacting supervisors from positions they served in during their 24 months. This documentation can include performance ratings, statements from supervisors, or other documents that indicate an acceptable level of performance. Applicants who have worked for shorter periods of time may need to provide a reference from a supervisor at each employing agency.
Veteran Hiring Authorities: VEOA and 30% Disabled Veterans: DD214, Certificate of Release from Active Duty, that shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment.
If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference (such as VA Disability Letter, etc...). The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.
Schedule A, Persons with Disabilities Appointment: Letter from a physician, local, state, or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u).
If claiming eligibility under a special hiring authority or an interchange agreement with another merit system not listed above, see the requirements for that authority and submit the required supporting documentation. Go to: USAJOBS Hiring Path for Special Authorities or Special Hiring Authority for more information.

Help

Agency contact information

HR Officer

Email: oahr@permitting.gov
Address: Federal Permitting Improvement Steering Council
1800 M Street, NW
Suite 6006
Washington, DC 20036
US

Learn more about this agency

Next steps

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Help

Reviewing applications

Open & closing dates

08/22/2024 to 08/27/2024
Salary

$103,409 - $134,435 per year
Pay scale & grade

GS 13
Location

1 vacancy in the following location:
- Anywhere in the U.S. (remote job)
Remote job

Yes
Telework eligible

Not applicable, this is a remote position.
Travel Required

25% or less - You may be expected to travel for this position.
Relocation expenses reimbursed

No
Appointment type

Permanent
Work schedule

Full-time
Service

Competitive
Promotion potential

None
Job family (Series)

0306 Government Information Specialist
Supervisory status

No
Security clearance

Other
Drug test

No
Position sensitivity and risk

Moderate Risk (MR)
Trust determination process

Credentialing

Suitability/Fitness
Financial disclosure

No
Bargaining unit status

No
Announcement number

ST-12517298-24-CH
Control number

805763400

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/805763400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Information Management Specialist (FOIA and Records)

Summary

Overview

Open & closing dates

Salary

Pay scale & grade

Location

Remote job

Telework eligible

Travel Required

Relocation expenses reimbursed

Appointment type

Work schedule

Service

Promotion potential

Job family (Series)

Supervisory status

Security clearance

Drug test

Position sensitivity and risk

Trust determination process

Financial disclosure

Bargaining unit status

Announcement number

Control number

This job is open to

Clarification from the agency

Duties

Requirements

Conditions of Employment

Qualifications

Education

Additional information

Benefits

How You Will Be Evaluated

Benefits

Required Documents

How to Apply

Agency contact information

Next steps

Fair and Transparent

Required Documents

How to Apply

Agency contact information

Next steps

Fair & Transparent