This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/680865000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
This position is located in the Department of Justice, Executive Secretariat (ExecSec). The ExecSec Staff controls all written communications coming into and emanating from the Executive Offices (i.e., the Offices of the Attorney General, the Deputy Attorney General, and the Associate Attorney General). ExecSec personnel also provide records management services, including storage of classified material and document searches.
**This announcement will close after the first 100 applications.**
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Overview
- Hiring complete
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Open & closing dates
09/30/2022 to 10/14/2022
This job will close when we have received 100 applications which may be sooner than the closing date. Learn more -
Salary
$89,834 - $138,868 per year
GS-12: $89,834.00 - $116,788.00 per year; GS-13: $106,823.00 - $138,868.00 per year
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Pay scale & grade
GS 12 - 13
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Location
3 vacancies in the following location:
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Remote job
No
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Telework eligible
Yes—as determined by the agency policy.
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Travel Required
Occasional travel - You may be expected to travel for this position.
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-time
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Service
Competitive
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Promotion potential
13
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
Yes
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Position sensitivity and risk
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Trust determination process
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Announcement number
JMD-ES-22-11662497-IMP
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Control number
680865000
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This job is open to
Clarification from the agency
Unless stated otherwise, this announcement is open to current Department of Justice employees on a permanent appointment in the competitive service.
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Duties
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Duties of this position include, but are not limited to, the following:
- Ensure assignments are correct, controlled, and timely and reflect the policies of the Department of Justice (DOJ).
- Apply research skill, analytical techniques, and sound judgment in developing a wide range of materials covering diversified, complex subjects.
- Provide assessments required for effective, consistent direction of the functions of the DOJ.
- Prepare written material in a clear, concise, comprehensive form matched to the intended purpose for the DOJ.
- Perform special studies and provide assistance to the Offices of the Attorney General, Deputy Attorney General and Associate Attorney General in a variety of areas.
- Monitor objectives, evaluate progress, and identify problems.
- Carry out a variety of continuing and special assignments concerned with the assigned areas of a confidential or sensitive nature.
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1. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
2. Due to COVID-19, if selected, you may be expected to telework for an undefined period under the Department's evacuation authority, even if your home is located outside the local commuting area. Employees in this status may be notified of a requirement to report in person to the component workplace with an advance notice of not less than 30 days. Prior to a requirement to report to the workplace, employees may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the component's telework policy.
Requirements
Conditions of Employment
- You must be a United States Citizen or National.
- You must successfully pass a security/background investigation and a drug screening.
- You must be a current Federal employee within the Department of Justice on a Competitive Service appointment.
- You must meet all applicable time-in-grade requirements by the closing of this announcement.
- Additional selections may be made from this announcement at any time if openings occur in other offices serviced by Justice Management Division, HR Operations.
- COVID vaccination status may be requested for the purposes of implementing workplace safety protocols.
- Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (SCI) security clearance.
Qualifications
To qualify for the position of Correspondence Management Analyst, (GS-0301-12/13), you must possess the required specialized experience specific to the series and grade you are applying to.
If you are a current Department of Justice employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF-50 (please refer to the "required documents" section for additional information).
For the GS-12
Specialized Experience: For the GS-12, you must have one year of specialized experience equivalent at the GS-11 grade level or equivalent pay band in the Federal service. Specialized experience is defined as: Reviewing and editing reports, correspondence, or other materials dealing with technical, policy, and/or program issues for accuracy, adherence to policy, organization of material, appropriateness for intended audience and grammar; AND Interacting with executive level staff as well as developing relationships and collaborating with individuals internal and external to your work group.
Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
For the GS-13
Specialized Experience: For the GS-13, you must have one year of specialized experience equivalent at the GS-12 grade level or equivalent pay band in the Federal service. Specialized experience is defined as: Reviewing and editing reports, correspondence, or other materials dealing with technical, policy, and/or program issues for accuracy, adherence to policy, organization of material, appropriateness for intended audience and grammar; Recommending policy or procedural changes to improve the efficiency and effectiveness of a program; AND Interacting with executive level staff as well as developing relationships and collaborating with individuals internal and external to your work group.
Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).
You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 10/14/2022.
YOUR RESUME MUST support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.
If you are a current Department of Justice employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF-50 (please refer to the "required documents" section for additional information).
For the GS-12
Specialized Experience: For the GS-12, you must have one year of specialized experience equivalent at the GS-11 grade level or equivalent pay band in the Federal service. Specialized experience is defined as: Reviewing and editing reports, correspondence, or other materials dealing with technical, policy, and/or program issues for accuracy, adherence to policy, organization of material, appropriateness for intended audience and grammar; AND Interacting with executive level staff as well as developing relationships and collaborating with individuals internal and external to your work group.
Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
For the GS-13
Specialized Experience: For the GS-13, you must have one year of specialized experience equivalent at the GS-12 grade level or equivalent pay band in the Federal service. Specialized experience is defined as: Reviewing and editing reports, correspondence, or other materials dealing with technical, policy, and/or program issues for accuracy, adherence to policy, organization of material, appropriateness for intended audience and grammar; Recommending policy or procedural changes to improve the efficiency and effectiveness of a program; AND Interacting with executive level staff as well as developing relationships and collaborating with individuals internal and external to your work group.
Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).
You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 10/14/2022.
YOUR RESUME MUST support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.
Education
Some federal positions allow you to substitute your education for the required experience in order to qualify. For this position, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted.
Additional information
This vacancy is open to current DOJ employees and CTAP eligibles. See below for more information:
- CURRENT DEPARTMENT OF JUSTICE EMPLOYEES: Employees who currently work for the Department of Justice, or any of it's components (i.e. FBI, DEA, ATF, USTP, JMD, etc.) on a permanent appointment in the competitive service. Contractor employees and those on Excepted Service appointments are not eligible.
- CTAP ELIGIBLES: For more information visit: USAJOBS Career Transition Programs
- REASONABLE ACCOMODATION STATEMENT: Our policy can be found at: https://www.justice.gov/jmd/eeos/manual-and-procedures-providing-reasonable-accommodation
- DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf
- SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
1. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
2. Due to COVID-19, if selected, you may be expected to telework for an undefined period under the Department's evacuation authority, even if your home is located outside the local commuting area. Employees in this status may be notified of a requirement to report in person to the component workplace with an advance notice of not less than 30 days. Prior to a requirement to report to the workplace, employees may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the component's telework policy.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist. This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
When addressing the specialized experience statement, applicants must present evidence of the experience in their resume. If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible.
BASIS OF RATING: DOJ's Merit Promotion Procedures will be used to evaluate candidates.
Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
- Customer Service
- Information Management
- Writing
Career Transition Assistance Program (CTAP): This program applies to DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Documentation requirements may vary from applicant to applicant based on your eligibility claims.
It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:
- Official position title;
- Employer name and contact information;
- Start and end dates (including month and year);
- A detailed list of duties & accomplishments,
- Your highest salary (or grade/step) achieved; and
- The number of hours worked per week (or indicate full-time).
- You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form. Do not submit an award SF-50, these do not contain sufficient information about your appointment
- Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.
- Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.
- You must submit your separation notice or RIF letter.
- If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
- See USAJOBS' Career Transition Programs for more information.
Application Manager Help - Documents
How to Apply
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 10/14/2022 to receive consideration.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/11662497
- Click "Apply Online" to get started.
- If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.
- You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.
- After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.
- You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.
- Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.
- After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.
- If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.
- Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.
- Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.
- If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.
Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Roland Diaz at roland.a.diaz@usdoj.gov or 202-425-2737 to discuss your situation. Accommodations are reviewed on a case-by-case basis.
Agency contact information
Roland Diaz
- roland.a.diaz@usdoj.gov
- Address
-
Justice Management Division - Executive Secretariat
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US
Next steps
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.
We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario.
Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Application Manager Help - Documents
Required Documents
Documentation requirements may vary from applicant to applicant based on your eligibility claims.
It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:
- Official position title;
- Employer name and contact information;
- Start and end dates (including month and year);
- A detailed list of duties & accomplishments,
- Your highest salary (or grade/step) achieved; and
- The number of hours worked per week (or indicate full-time).
- You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form. Do not submit an award SF-50, these do not contain sufficient information about your appointment
- Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.
- Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.
- You must submit your separation notice or RIF letter.
- If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
- See USAJOBS' Career Transition Programs for more information.
Application Manager Help - Documents
Help
Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Roland Diaz at roland.a.diaz@usdoj.gov or 202-425-2737 to discuss your situation. Accommodations are reviewed on a case-by-case basis.
Learn more about this agency
How to Apply
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 10/14/2022 to receive consideration.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/11662497
- Click "Apply Online" to get started.
- If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.
- You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.
- After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.
- You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.
- Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.
- After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.
- If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.
- Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.
- Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.
- If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.
Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Roland Diaz at roland.a.diaz@usdoj.gov or 202-425-2737 to discuss your situation. Accommodations are reviewed on a case-by-case basis.
Agency contact information
Roland Diaz
- roland.a.diaz@usdoj.gov
- Address
-
Justice Management Division - Executive Secretariat
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US
Next steps
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.
We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario.
Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Offices, Boards and Divisions
Are you interested in a rewarding and challenging career? Join the U.S. Department of Justice!
The Department of Justice (DOJ) leads the nation in ensuring the protection of all Americans while preserving their constitutional freedoms. As a Justice employee you'll be a member of a team where you can achieve your career goals and apply your skills and talents to our important mission. Read more about the exciting opportunities available.
Mission:
The mission of the Department of Justice (DOJ) is to uphold the rule of law, to keep our country safe, and to protect civil rights.
Values:
- Independence and Impartiality. The Justice Department works each day to earn the public's trust by following the facts and the law wherever they may lead, without prejudice or improper influence.
- Honesty and Integrity. The Justice Department's employees adhere to the highest standards of ethical behavior, mindful that, as public servants, we must work to earn the trust of, and inspire confidence in, the public we serve.
- Respect. The Justice Department's employees value differences in people and in ideas and treat everyone with fairness, dignity, and compassion.
- Excellence.The Justice Department works every day to provide the highest levels of service to the American people and to be a responsible steward of the taxpayers' dollars.
Agency contact information
Roland Diaz
- roland.a.diaz@usdoj.gov
- Address
-
Justice Management Division - Executive Secretariat
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US