This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/499911600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
This position is in the Office of Investigations (OI), in OIG/HHS. The mission of OI is to conduct and coordinate investigative activities related to fraud, waste and abuse in HHS programs and operations, including wrongdoing by applicants, grantees, contractors, or by employees in the performance of their official duties.
This position is for current students enrolled in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
This is an excepted service, developmental appointment under the OIG Pathways Internship Program. After the Intern successfully completes the developmental program and meets the OPM Qualification Standards for an Administrative Support Specialist, OIG may non-competitively convert the Intern to a term or permanent appointment in the competitive service.
Note: Conversion is not guaranteed and is based on the needs of OIG. At the agency's discretion, this position may allow for promotion eligibility. Upon conversion, the Administrative Support Specialist GS-343 has promotion potential to the GS-12 grade level. This position may have flexibility for a full-time work schedule.
This vacancy is limited to the first 50 applications received and will close at midnight on the closing date or when the numerical cut-off is reached, whichever occurs first.
Please be advised that the threshold of 50 applicants have been received for this announcement. This announcement will close May 24, 2018 at 11:59 p.m. EST.
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Overview
- Hiring complete
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Open & closing dates
05/21/2018 to 05/24/2018
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Salary
$15.89 - $23.12 per hour
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Pay scale & grade
GS 4 - 5
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Location
few vacancies in the following location:
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Travel Required
Occasional travel - 10% or less
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Relocation expenses reimbursed
No
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Appointment type
Internships
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Work schedule
Multiple Schedules
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Service
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Promotion potential
5
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Job family (Series)
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Supervisory status
No
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Announcement number
HHS-OIG-IN-4/5-10206960
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Control number
499911600
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This job is open to
Clarification from the agency
Open to any U.S. Citizen, at least 16 years old, who is a student that is enrolled or accepted for enrollment in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
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Duties
The primary responsibility of a Student Trainee (Administrative Support) is to continue learning and gaining experience as it relates to administrative functions within a Federal Agency through job and classroom training.
The student will perform limited administrative support assignments that are developmental and recurring in nature including functions such as the following at the GS-4 grade level:
- Assist supervisor in the preparation of a variety of administrative material required to support the organization;
- Assist in reviewing reports and other documents for correctness and verifying discrepancies with the appropriate office or individuals;
- Assist in assembling data and consolidating and preparing reports for assigned projects;
- Type memorandums, report and other documents as assigned and review for correctness and conformance to organizational policies;
- Maintain and organize electronic personnel files for all headquarters and regional staff; and ensure files/filing is complete in a timely manner.
- Assist the Branch by ensuring that new hires are equipped with law enforcement credentials, travel authorizations and government-issued credit cards;
- Perform analysis and prepare reports on administrative areas;
- Support the Director, Human Resource Administrative Service (HRAS) by preparing personnel action requests and ensuring completeness;
- Assist the specialist in adhering to financial interest/outside activities reporting requirements;
- Maintain and organized electronic personnel files for all headquarters and regional staff; and ensure files/filing is complete in a timely manner;
- Assist in handling all performance management plans for Office of Investigation (OI);
- Prepare letters to regional and headquarters employees regarding duty status, reassignment actions and retirement at the direction of the Director of HRAS.
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Please see below for a brief summary for the Internship Program:
Eligibility
Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
Program Administration
Program Completion and Conversion
Interns may be converted to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years) within 120 days of successful completion of the program.
To be eligible for conversion, Interns must:
Requirements
Conditions of Employment
- U.S. Citizenship is required.
- Registration with the Selective Service (if applicable).
- Suitability for Federal employment determined by background investigation.
- Must complete a Pathways Participant Agreement.
Please see below for a brief summary for the Internship Program:
Eligibility
Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
Program Administration
- The Internship Program is primarily administered by each hiring agency.
- Agencies may hire Interns on a temporary basis for up to one year for an initial period, or for an indefinite period, to complete the educational requirement.
- Interns may work either part- or full-time.
- Each agency must sign a Participant Agreement with the Intern that sets forth the expectations for the internship.
- Intern's job will be related to the Intern's academic career goals or field of study.
Program Completion and Conversion
Interns may be converted to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years) within 120 days of successful completion of the program.
To be eligible for conversion, Interns must:
- Complete at least 640 hours of work experience acquired through the Internship Program
- Complete their degree or certificate requirements
- Meet the qualification standards for the position to which the Intern will be converted
- Meet agency-specific requirements as specified in the Participant's Agreement, and
- Perform their job successfully.
Qualifications
You must meet all eligibility requirements for the OIG Internship Program and all qualification requirements by the closing date of this announcement.
Internship Eligibility Requirements:
Individuals accepted for enrollment (must provide an acceptance letter from the academic institution on letterhead and provide proof of student confirming acceptance) or students enrolled (you must provide unofficial academic transcripts) from an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
To qualify for the GS-04 grade level, the applicant must have graduated from high school and successfully completed at least two years of academic education above the high school level; OR the applicant must have at least one year of progressively general experience. General experience is any type of work that displays the ability to perform the work of the position as demonstrated through assisting in research, data collection, and studies, assisted in preparing or reviewing written memorandums; OR the applicant may qualify based on a combination of general experience and education
Note: One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).
To qualify for the GS-05 grade level, the applicant must have completed a 4-year course of study leading to a bachelor's or equivalent degree; or a Bachelor's degree; OR applicants may qualify based on having 3 years of progressively general experience, 1 year of which was equivalent to at least a GS-4 as described above. Progressively general experience is any type of work that displays the ability to perform the work of the position as demonstrated through analyzing problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing; OR the applicant may qualify based on a combination of education and general experience for the GS-05 grade level.
If you fail to submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, you will be deemed ineligible for further consideration for this vacancy.
Claimed experience must be sufficient to demonstrate that the applicant possesses the knowledge, skills, and abilities required to perform the work.
Education must be from an accredited institution recognized by the U.S. Department of Education. Applicants should report only attendance and/or degrees from accredited institutions. Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/Search.aspx
Internship Eligibility Requirements:
Individuals accepted for enrollment (must provide an acceptance letter from the academic institution on letterhead and provide proof of student confirming acceptance) or students enrolled (you must provide unofficial academic transcripts) from an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
To qualify for the GS-04 grade level, the applicant must have graduated from high school and successfully completed at least two years of academic education above the high school level; OR the applicant must have at least one year of progressively general experience. General experience is any type of work that displays the ability to perform the work of the position as demonstrated through assisting in research, data collection, and studies, assisted in preparing or reviewing written memorandums; OR the applicant may qualify based on a combination of general experience and education
Note: One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).
To qualify for the GS-05 grade level, the applicant must have completed a 4-year course of study leading to a bachelor's or equivalent degree; or a Bachelor's degree; OR applicants may qualify based on having 3 years of progressively general experience, 1 year of which was equivalent to at least a GS-4 as described above. Progressively general experience is any type of work that displays the ability to perform the work of the position as demonstrated through analyzing problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing; OR the applicant may qualify based on a combination of education and general experience for the GS-05 grade level.
If you fail to submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, you will be deemed ineligible for further consideration for this vacancy.
Claimed experience must be sufficient to demonstrate that the applicant possesses the knowledge, skills, and abilities required to perform the work.
Education must be from an accredited institution recognized by the U.S. Department of Education. Applicants should report only attendance and/or degrees from accredited institutions. Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/Search.aspx
Education
Foreign Education: Education completed in foreign colleges or universities may be used to meet education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accrediting organizations recognized as specializing in interpretation of foreign education credentials.
Additional information
Security and Background Requirements: A Public Trust background investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
Veterans' Preference Documentation: If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy),or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. 10 point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. An SF-15 may be found at: http://www.opm.gov/forms/pdf_fill/SF15.pdf. For more information on veterans' preference, go to: http://www.opm.gov/Veterans.
EEO Statement: HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed application and your responses to job specific self-assessment questions. Your application will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement.
The self-assessment questions relate to the following Competencies:
- Attention to Detail
- Clerical
- Writing
This agency uses Category Rating Procedures. Under Delegated Examining, we will use your responses to the job questionnaire to place you in one of three categories. If you meet the minimum qualifications, you will be placed in one of the following categories:
- Best Qualified: Applicants possessing a background that demonstrates a superior level of all evaluation criteria.
- Well Qualified: Applicants possessing a background that demonstrates a satisfactory level of evaluation criteria.
- Qualified: Applicants possessing the basic qualifications, with general knowledge, skills, and abilities.
The Category Rating Process protects the rights of Veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet qualification requirements and have a compensable service-connected disability of at least 10 percent will be listed at the top of the highest quality category.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you must provide a complete Application Package which includes:
- Cover Letter
- Resume
- Assessment Questionnaire
- Academic Transcripts
- Veterans Preference documentation, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
A complete application package for this vacancy must be received on-line via the USA Staffing web site by 11:59 PM (EST) on 05/24/2018 to receive consideration. Mailed/emailed applications will not be accepted.
Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov.
If you are unable to apply online and have the required information, please call 1-478-744-2360 to start your Alternate Application. You will connected with a member of our staff who will initiate the Alternate Application process. More information on the Alternate Application process can be viewed at the following link: https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information.
Questions regarding this vacancy or the application process should be directed to the HR Specialist. The HR Specialist can be reached at (855) 291-2284. Someone is available to answer phone calls and emails from 9:00 AM through 5:00 PM Eastern Time, Monday through Friday excluding Federal holidays.
Agency contact information
Ebony Brock
- Address
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OIG Office of Investigations
330 Independence Ave, SW
Washington, DC 20201
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Required Documents
To apply for this position, you must provide a complete Application Package which includes:
- Cover Letter
- Resume
- Assessment Questionnaire
- Academic Transcripts
- Veterans Preference documentation, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
A complete application package for this vacancy must be received on-line via the USA Staffing web site by 11:59 PM (EST) on 05/24/2018 to receive consideration. Mailed/emailed applications will not be accepted.
Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov.
If you are unable to apply online and have the required information, please call 1-478-744-2360 to start your Alternate Application. You will connected with a member of our staff who will initiate the Alternate Application process. More information on the Alternate Application process can be viewed at the following link: https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information.
Questions regarding this vacancy or the application process should be directed to the HR Specialist. The HR Specialist can be reached at (855) 291-2284. Someone is available to answer phone calls and emails from 9:00 AM through 5:00 PM Eastern Time, Monday through Friday excluding Federal holidays.
Agency contact information
Ebony Brock
- Address
-
OIG Office of Investigations
330 Independence Ave, SW
Washington, DC 20201
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Office of Inspector General
The Office of Inspector General (OIG) for HHS fights fraud, waste and abuse in HHS programs including Medicare, Medicaid, Healthcare Marketplaces, NIH, FDA, CDC and more. HHS OIG is the largest Federal inspector general's office, employing a nationwide network of auditors, investigators, attorneys, and evaluators to provide program recommendations to decision-makers, distribute educational resources to the industry and public, and investigate cases to root out fraud.
The HHS Office of Inspector General (OIG) has been recognized as one of the Federal Government's best places to work. HHS OIG ranked in the top 11% of agency subcomponents (#37 of 339) in the Partnership for Public Service's "The Best Places to Work in the Federal Government" 2017 ratings. For more information, see www.bestplacestowork.org.
Agency contact information
Ebony Brock
- Address
-
OIG Office of Investigations
330 Independence Ave, SW
Washington, DC 20201
US