This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/495325400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
Come make the most of your internship at the National Institutes of Health (NIH)! The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. This is an opportunity to work with top professionals who exemplify and promote creative discoveries, innovative strategies, and collaborative exchange of information. Be a part of the mission- apply now!
For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview.
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Overview
- Hiring complete
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Open & closing dates
04/02/2018 to 04/03/2018
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Salary
$10.72 - $22.03 per hour
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Pay scale & grade
GS 1 - 7
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Locations
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Multiple Appointment Types
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Work schedule
Multiple Schedules
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Service
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Job family (Series)
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Supervisory status
No
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Security clearance
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Announcement number
NIH-GR-ST-18-10167449
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Control number
495325400
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This job is open to
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
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Students
Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.
Clarification from the agency
https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/reference-materials/pathways-programs-handbook.pdf
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Duties
As a Student Trainee (Administrative Support), your typical work assignments may include:
- Establishing and maintaining office files.
- Receiving incoming calls and visitors.
- Providing callers and visitors with general information.
- Preparing a variety of standardized documents from rough draft and/or oral instructions.
- Processing and distributing mail to appropriate individuals.
- Developing documents using a variety of office automation applications.
- Performing special projects.
Help
While conversion is not guaranteed, Student Trainees, with U.S. citizenship, may be converted to a career-conditional appointment (a term position lasting 1-4 years or a permanent position) within 120 days of successful completion of all program requirements as specified by the Pathways Participant Agreement. Student Trainees must work 640 hours prior to graduation in order to be eligible for conversion.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Requirements
Conditions of Employment
- Must be at least 16 years old by the closing date of this announcement.
- Must have obtained and maintain a cumulative GPA of 3.0 or above (we do not round).
- Position is subject to a background investigation.
- Must be a U.S. citizen prior to conversion to a career-conditional appt.
Qualifications
To be eligible, you must be currently enrolled on at least a half-time basis at an accredited educational institute in a degree-seeking program for Spring 2018, OR accepted for enrollment on at least a half-time basis in an accredited educational institution for Summer or Fall 2018. These institutions include (but are not limited to):
Other qualifications:
To qualify for the GS-1 grade level: You must be enrolled in a high school diploma or General Education Diploma (GED) program.
To qualify for the GS-2 grade level: You must have completed the requirements for a high school diploma or GED, OR have one (1) year of specialized experience equivalent to at least the GS-1 level, performing the following types of tasks: performing clerical tasks related to filing paperwork, using computer software, answering phone calls, and directing correspondence to the appropriate individual.
To qualify for the GS-3 grade level: You must have completed at least one (1) full year of post high school education, OR have one (1) year of specialized experience equivalent to at least the GS-2 level performing the following types of tasks: performing clerical tasks related to processing paperwork, preparing correspondence, receiving visitors and telephone calls and referring them to the appropriate staff members.
To qualify for the GS-4 grade level: You must have completed at least two (2) full years of post high school education or completed the requirements for an associate's degree, OR have one (1) year of specialized experience equivalent to at least the GS-03 performing the following types of tasks: performing clerical tasks related to creating filing systems, using computer software, and organizing and maintaining manual and reference guides.
To qualify for the GS-5 grade level: You must have completed 4 academic years of post high school education leading to a bachelor's degree or equivalent degree OR have one (1) year of specialized experience equivalent to at least the GS-4 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to processing paperwork related to administrative duties, utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, preparing travel documents, providing general office support to staff.
To qualify for the GS-6 grade level: You must demonstrate in your resume, at least 1 year of qualifying experience equivalent to a GS-5 in the Federal Government obtained in either the private or public sector. Examples of qualifying experience include: receiving visitors/phone calls, directing caller to appropriate staff; maintaining files; maintaining policies/procedures/docs for ready reference; maintaining office supplies; arranging equipment repair, and/or office moves; performing travel-related duties; utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, etc.
To qualify for the GS-7: You have completed one (1) full academic year of graduate-level education OR demonstrate eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree OR 1 year of qualifying experience at the GS-6 in the Federal Government obtained in either the private or public sector. To be eligible under Superior Academic Achievement at the GS-07 level you must meet one of the following requirements: a) graduating within the upper-third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) obtain a GPA of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society. If you are claiming Superior Academic Achievement, you must provide evidence such as a copy of your official transcript at the time of application.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- High School
- College (including 4-year colleges/universities, community college, and junior college)
- Professional, Technical, Vocational, and Trade School
- Advanced Degree Program
- Certificate Program
- A note about certificate programs: Certificate programs are defined as post-secondary education in a qualifying educational institute and must be equivalent to at least one academic year of full-time study, as defined by your university. The certificate program must also be a part of an accredited college-level, technical, vocational, trade, or business school curriculum.
- Other qualifying educational institutions
Other qualifications:
- Applicants must be 16 years of age by the closing date of the announcement.
- You must possess a cumulative GPA of 3.0 or higher on a 4.0 scale. We do not round. GPA is based on current enrollment.
- This announcement is open to U.S. citizens, non-citizens, national or legal permanent residents.
- Males born after December 31, 1959 must be registered with the Selective Service.
- Applicants must meet all qualification requirements by June 30, 2018, unless otherwise noted.
To qualify for the GS-1 grade level: You must be enrolled in a high school diploma or General Education Diploma (GED) program.
To qualify for the GS-2 grade level: You must have completed the requirements for a high school diploma or GED, OR have one (1) year of specialized experience equivalent to at least the GS-1 level, performing the following types of tasks: performing clerical tasks related to filing paperwork, using computer software, answering phone calls, and directing correspondence to the appropriate individual.
To qualify for the GS-3 grade level: You must have completed at least one (1) full year of post high school education, OR have one (1) year of specialized experience equivalent to at least the GS-2 level performing the following types of tasks: performing clerical tasks related to processing paperwork, preparing correspondence, receiving visitors and telephone calls and referring them to the appropriate staff members.
To qualify for the GS-4 grade level: You must have completed at least two (2) full years of post high school education or completed the requirements for an associate's degree, OR have one (1) year of specialized experience equivalent to at least the GS-03 performing the following types of tasks: performing clerical tasks related to creating filing systems, using computer software, and organizing and maintaining manual and reference guides.
To qualify for the GS-5 grade level: You must have completed 4 academic years of post high school education leading to a bachelor's degree or equivalent degree OR have one (1) year of specialized experience equivalent to at least the GS-4 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to processing paperwork related to administrative duties, utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, preparing travel documents, providing general office support to staff.
To qualify for the GS-6 grade level: You must demonstrate in your resume, at least 1 year of qualifying experience equivalent to a GS-5 in the Federal Government obtained in either the private or public sector. Examples of qualifying experience include: receiving visitors/phone calls, directing caller to appropriate staff; maintaining files; maintaining policies/procedures/docs for ready reference; maintaining office supplies; arranging equipment repair, and/or office moves; performing travel-related duties; utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, etc.
To qualify for the GS-7: You have completed one (1) full academic year of graduate-level education OR demonstrate eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree OR 1 year of qualifying experience at the GS-6 in the Federal Government obtained in either the private or public sector. To be eligible under Superior Academic Achievement at the GS-07 level you must meet one of the following requirements: a) graduating within the upper-third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) obtain a GPA of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society. If you are claiming Superior Academic Achievement, you must provide evidence such as a copy of your official transcript at the time of application.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
You must submit a copy of your transcripts. Unofficial transcripts will be accepted in the application package. Your transcript must demonstrate that you are currently enrolled on at least a half-time basis at an accredited institution and possess a cumulative GPA of 3.0 or above. We do not round.
If you are enrolled for the Summer or Fall 2018 semester and do not yet have a transcript, please provide an acceptance or enrollment verification letter with your application (e.g. a graduating high school student that is enrolled for a bachelor's degree program for Fall 2018 must provide proof of acceptance).
Official transcripts will be required from all selectees prior to receiving an official offer.
Applicants who have completed their education outside of the U.S. must have their foreign education evaluated by an accredited organization and must provide a copy of the evaluation prior to receiving an official offer. Click here for information on Foreign Education. Students participating in Study Abroad programs will still need to furnish transcript documentation from the host or home school verifying current enrollment status, accreditation and a cumulative GPA of 3.0 or above.
Additional information
- This announcement accepts applications during the open period 04/02/2018 - 04/03/2018; unless the applicant cut-off (250 applications) is reached. This announcement will close at 11:59PM EST on the day the 250th application is received. Early submission of your application is highly encouraged.
- This position is a temporary Student Trainee position with a not-to-exceed (NTE) date of September 30, 2018. Managers will have the option to extend these appointments on a case-by-case basis. Extensions are not guaranteed and are held at the Agency's discretion.
- Student Trainees and their supervisors must sign a Pathways Participant Agreement which outlines expectations for the internship prior to entrance on duty.
- A cumulative GPA of 3.0 of higher on a 4.0 scale is required throughout the duration of the program.
- Students who are graduating in May or June 2018 and are not enrolled for a new degree-seeking or qualified certificate program after graduation will be rated ineligible for this position.
- Applicants under 18 years of age will require a work permit prior to appointment.
While conversion is not guaranteed, Student Trainees, with U.S. citizenship, may be converted to a career-conditional appointment (a term position lasting 1-4 years or a permanent position) within 120 days of successful completion of all program requirements as specified by the Pathways Participant Agreement. Student Trainees must work 640 hours prior to graduation in order to be eligible for conversion.
- Student Trainees appointed for less than 90 days in duration are generally not eligible for benefits.
- Additional selections may be made through this vacancy announcement across the NIH.
- This position is designated as a "non-emergency/non-teleworker" position and the selected candidate will be considered a "non-emergency/non-teleworker" employee.
- The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
- The NIH maintains a tobacco free work environment and campus.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Traditional rating and ranking of applications does not apply to this vacancy. Applications will be evaluated against the basic qualifications.
Veteran's Preference does apply. If you are claiming Veterans' Preference, you MUST submit supporting documents with your application package to verify your preference claim and receive preference. These documents may include, but are not limited to: DD-214 member 4 copy (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders. If you are a veteran, click here for additional information and about required documents.
Selections will be made in preference order. All individuals in the highest preference group must be selected before making selections from the next lower preference eligible group. All preference eligibles must be selected before making selections from the non-preference eligible group.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you must submit a complete Application Package, which includes:
- Your resume (see How to Apply section for requirements) and cover letter (if you wish to submit one)
- Responses to the online questionnaire
- Official or unofficial transcript, or acceptance/enrollment verification letter. Education documents must show enrollment, GPA, and status at accredited institution.
- Other supporting documents including:
- Veteran documents: DD-214 member 4 copy, SF-15, VA letter, etc.
- Interagency Career Transition Assistance Program (ICTAP) documentation
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
To ensure your information is secure, please redact social security numbers and birth dates. Original copies may be requested if you are hired.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
Your Resume:
Must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. Do not include a photograph or video of yourself on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications. For resume writing guidance, please visit the USAJOBS Resource Center or view their video tutorial.
Your educational documents:
To qualify based on education: You must meet the Basic Requirement above and submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.
You will NOT be considered under Pathways unless you provide supporting information from your school. Documentation may be provided in letter format from your academic advisor, school counselor, admission office, etc. to prove enrollment OR it may be provided in the form of several official documents from your school such as a copy of your official transcripts and a copy of your class schedule for next semester. Copies of documents from your school website are acceptable if they contain all relevant information as listed above. Letters from advisors or other school officials must be on school letterhead.
A complete application package must be submitted by 11:59 PM Eastern Time (ET) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
- A complete Assessment Questionnaire: (https://apply.usastaffing.gov/ViewQuestionnaire/10167449)
- Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
For additional information, click on the links below: For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov.
Agency contact information
Heather Powell
- Address
-
National Institutes of Health
2115 East Jefferson Street
Rockville, MD 20851
US
Next steps
This announcement accepts applications during the open period 04/02/2018-04/03/2018; unless the applicant cut-off (250 applications) is reached. This announcement will close at 11:59PM EST on the day the 250th application is received. Early submission of your application is highly encouraged.
Once your online application is submitted you will receive a confirmation notification by email. Within 15 business days of the closing date, 04/03/2018, your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application. In addition, you may also check your status online at USAJOBS.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
To ensure your information is secure, please redact social security numbers and birth dates. Original copies may be requested if you are hired.
Required Documents
To apply for this position, you must submit a complete Application Package, which includes:
- Your resume (see How to Apply section for requirements) and cover letter (if you wish to submit one)
- Responses to the online questionnaire
- Official or unofficial transcript, or acceptance/enrollment verification letter. Education documents must show enrollment, GPA, and status at accredited institution.
- Other supporting documents including:
- Veteran documents: DD-214 member 4 copy, SF-15, VA letter, etc.
- Interagency Career Transition Assistance Program (ICTAP) documentation
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
To ensure your information is secure, please redact social security numbers and birth dates. Original copies may be requested if you are hired.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
For additional information, click on the links below: For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov.
Learn more about this agency
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
Your Resume:
Must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. Do not include a photograph or video of yourself on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications. For resume writing guidance, please visit the USAJOBS Resource Center or view their video tutorial.
Your educational documents:
To qualify based on education: You must meet the Basic Requirement above and submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.
You will NOT be considered under Pathways unless you provide supporting information from your school. Documentation may be provided in letter format from your academic advisor, school counselor, admission office, etc. to prove enrollment OR it may be provided in the form of several official documents from your school such as a copy of your official transcripts and a copy of your class schedule for next semester. Copies of documents from your school website are acceptable if they contain all relevant information as listed above. Letters from advisors or other school officials must be on school letterhead.
A complete application package must be submitted by 11:59 PM Eastern Time (ET) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
- A complete Assessment Questionnaire: (https://apply.usastaffing.gov/ViewQuestionnaire/10167449)
- Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
For additional information, click on the links below: For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov.
Agency contact information
Heather Powell
- Address
-
National Institutes of Health
2115 East Jefferson Street
Rockville, MD 20851
US
Next steps
This announcement accepts applications during the open period 04/02/2018-04/03/2018; unless the applicant cut-off (250 applications) is reached. This announcement will close at 11:59PM EST on the day the 250th application is received. Early submission of your application is highly encouraged.
Once your online application is submitted you will receive a confirmation notification by email. Within 15 business days of the closing date, 04/03/2018, your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application. In addition, you may also check your status online at USAJOBS.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
National Institutes of Health
Agency contact information
Heather Powell
- Address
-
National Institutes of Health
2115 East Jefferson Street
Rockville, MD 20851
US