This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/468003600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
**BEFORE YOU APPLY, PLEASE READ THE ENTIRE JOB OPPORTUNITY ANNOUNCEMENT**
The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.
“We Train Those Who Protect Our Homeland.” The Federal Law Enforcement Training Centers (FLETC) is a unique inter-agency organization that prepares the next generation of law enforcement officers to meet the Nation's most pressing security challenges. To learn more about the FLETC’s vital Homeland Security Mission, please click here.
These positions are located in the FLETC, Regional and International Training Directorate, Office of Cheltenham Operations (OCH), Cheltenham, Maryland. The selected individuals serve as the confidential Staff Assistants to the OCH Site Director and to the Chief of the Cheltenham Administration Division providing substantial administrative and management support duties to ensure accomplishment of the FLETC and the OCH missions.
Additional selections may be made from this announcement within the same geographical area.
Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
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Overview
- Reviewing applications
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Open & closing dates
04/19/2017 to 04/28/2017
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Salary
$49,771 - $64,699 per year
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Pay scale & grade
GS 08
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Location
-
Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-time - full-time (40 hours/week)
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Service
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Promotion potential
08
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Job family (Series)
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Supervisory status
No
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Security clearance
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Announcement number
FLETC-RITD-2017-0025
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Control number
468003600
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Duties
Being a Staff Assistant makes you a valuable member of the FLETC team and mission. The selected individuals are responsible for providing administrative and management support and assistance in the areas of budget, procurement, timekeeping, travel authorizations, training requests, and personnel actions. Typical assignments include:
- Greeting and receiving visitors and telephone calls from the public sector, various officials and Federal personnel as well as maintaining the Site Director's and the Division Chief’s calendar and scheduling appointments.
- Tracking, monitoring, and verifying allocations and expenditures for travel, training, equipment, supplies, services and credit card purchases as a designated purchase card holder.
- Updating, revising, sorting, calculating, and manipulating data in spreadsheets or database applications to meet multiple report requests as well as preparing periodic and special reports for budget activity.
- Obtaining and monitoring a full-range of office support services while developing systems for the control and access to office records and files.
Who May Apply
This job is open to…
- All U.S. Citizens
- Status candidates, which includes individuals with disabilities, Peace Corps and Vista Volunteers, Former Overseas Employees, Military Spouses, 30% disabled veterans and candidates eligible under other appointing authorities, may also apply at: click here
- View common definitions of terms found in this announcement
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Requirements
Conditions of Employment
- You must be a U.S. citizen to apply for this position.
- You must successfully pass a background investigation.
- You must type a minimum of 40 words per minute (wpm).
Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP) Eligibles: If you have never worked for the federal government, you are not CTAP/ICTAP eligible. View information about CTAP/ICTAP eligibilityon OPM’s Career Transition Resources website. To be considered eligible under CTAP/ICTAP, you must be placed in the well-qualified category for this position, as described above. In addition, you must submit the supporting documents listed under the required documents section of this announcement.
Qualifications
The qualification requirements listed below must be met by the closing date of this announcement.
You must possess at least one year of specialized experience equivalent to the GS-07 grade level in the Federal service performing a variety of administrative duties to include:
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. You must submit a copy of your college transcript (unofficial is acceptable) in order for your graduate education to be credited.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
You must possess at least one year of specialized experience equivalent to the GS-07 grade level in the Federal service performing a variety of administrative duties to include:
- Preparing and reconciling budgets;
- Establishing suspense systems for records and files;
- Controlling and reviewing correspondence; and
- Preparing a variety of reports.
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. You must submit a copy of your college transcript (unofficial is acceptable) in order for your graduate education to be credited.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Additional information
DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.
Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position. This will include a credit check after a tentative job offer is given, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Continued employment is contingent upon favorable adjudication of periodic reinvestigations.
Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.
PHYSICAL DEMANDS: The work is basically sedentary with occasional requirements to lift/move objects (supplies) weighing up to fifteen pounds.
WORK ENVIRONMENT: The work is performed in an environmentally controlled office setting with potentially frequent interruptions and stress-inducing time/workload deadlines.
All employees are required to participate in the Direct Deposit/Electronic Funds Transfer (DD/EFT) for salary payments.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select “Benefits.” Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, we will use a job questionnaire to determine the degree to which your experience, education, and training demonstrate the following competencies needed to perform this job:
1. Knowledge and skill in applying analytical techniques and evaluative methods to determine completeness and correctness of staff actions and correspondence.
2. Ability to communicate effectively orally and in writing, as it relates to dealing with the public and formulation of correspondence and reports.
3. Knowledge of financial procedures and systems. Skill in advising and instructing staff members concerning such matters as directives, standard operating procedures, reports, correspondence and administrative matters.
4. Ability to skillfully use automated programs and equipment to develop and assist in the presentation of well-organized visual aids. Skill in using computer equipment and software to develop databases, spreadsheets, etc.
5. Knowledge of standardized administrative office practices and procedures to conduct studies of administrative work processes. Ability to identify, analyze, and recommend solutions to increase productivity and accuracy regarding staffing actions and administrative processes.
Your responses to the job questionnaire will place you into one of the following categories:
- Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis.
- Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
- Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. (This position is not considered scientific/professional.) Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans’ preference.
To preview questions please click here.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select “Benefits.” Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
- Your resume
- Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) with hours completed. Education completed in foreign colleges or universities may be used to meet the qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
- Are you a veteran? Submit Member Copy 4 of your DD-214, Certificate of Release or Discharge from Active Duty or notice form. Those applying for 10-Point preference may fill out the SF-15 and provide the documents that demonstrate your preference eligibility e.g., the AB4, Civil Service Preference Letter. If you are applying based on your eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit a certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you apply. Your certification must include your dates of service, your rank, and your character of service. Click here to view more veterans’ information.
- Are you claiming special priority selection rights under the Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP)?You must submit copies of your: agency notice; most recent performance rating; and your most recent SF-50, Notification of Personnel Action noting your current position, grade level, and duty location.
- Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), agency, and beginning and ending dates of your appointment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
If this is your first time applying for a federal job, then you will need to create a USAJOBS® account. Otherwise, follow the steps below.
- If you possess multiple documents of the same type (e.g., multiple transcripts, DD 214s, SF 50s, or certifications), then you will need to combine them into one file not exceeding 3 MB in size and upload the newly created file into your USAJOBS® account.
- Click the Apply button. If you are not already logged into USAJOBS®, you will be prompted to do so.
- Select a resume and any documentation you have uploaded to your USJAOBS® account. Any documentation you select, except your resume, will not automatically transfer to our servers. You will need to associate your documents within our application system (see Step 6 below) in order to transmit your documents.
- If this is your first time applying for a job with the FLETC, then you will be automatically forwarded to the account creation process before being taken to the job application. Follow the on-screen prompts to finalize the creation of your FLETC account. If this is not your first time applying for a job with the FLETC, then you will skip this step.
- Answer all of the assessment questions, ensuring that your responses are supported by your resume and documents.
- If you selected documents from your USAJOBS® account (Step 3), then you will need to associate these documents by clicking the “Upload from USAJOBS” button found under the “Action” column of “Document Manager.” Instructions on how to associate your documents are provided at the top of the “Vacancy Documents” section.
- After reviewing your submission in the final step, click “Submit Application” located at the bottom of the page. If you leave the application before clicking “Submit Application,” your application will not be transmitted to our servers. Upon clicking “Submit Application”, you will be greeted by a green banner saying your application was successfully submitted.
We strongly encourage you to apply online. If you experience any difficulties with the online application process or are experiencing a significant hardship that hinders your ability to apply online, then you may contact either the HR Helpdesk at (912) 267-2289 or e-mail FLETC-Jobinfo@fletc.dhs.gov Monday through Friday between the hours of 7:30 a.m. to 4:30 p.m. EST (excluding federal holidays). When e-mailing, please include the vacancy announcement number in the subject line.
If you encounter an error with a corresponding code during the application process, contact the Monster® Government Solutions Helpdesk at (866) 656-6831 or via e-mail at mgshelp@monster.com.
Agency contact information
Raquel Perez
- Address
-
FLETC
1131 Chapel Crossing Road
Glynco, GA 31524
US
Next steps
Once the announcement closes, we will adjudicate any veterans’ preference claims. We will then assess the experience and training of those applicants eligible for veterans’ preference who scored between 90 – 100 on the occupational questionnaire and refer them to the hiring manager for further consideration and interviews. Applicants not eligible for veterans’ preference who scored between 90 – 100 on the occupational questionnaire may be considered after the pool of eligible veterans is exhausted.
We expect to make a job offer within 60 business days after the closing date of this announcement. If you are selected, we will conduct a suitability/security background investigation. The status of your USAJOBS® account will be updated following each step in this process. In order to receive e-mail notices each time the status of your application is updated, you must enable “notifications” from within your USAJOBS® account.
View more information on applying for federal employment.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Required Documents
- Your resume
- Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) with hours completed. Education completed in foreign colleges or universities may be used to meet the qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
- Are you a veteran? Submit Member Copy 4 of your DD-214, Certificate of Release or Discharge from Active Duty or notice form. Those applying for 10-Point preference may fill out the SF-15 and provide the documents that demonstrate your preference eligibility e.g., the AB4, Civil Service Preference Letter. If you are applying based on your eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit a certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you apply. Your certification must include your dates of service, your rank, and your character of service. Click here to view more veterans’ information.
- Are you claiming special priority selection rights under the Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP)?You must submit copies of your: agency notice; most recent performance rating; and your most recent SF-50, Notification of Personnel Action noting your current position, grade level, and duty location.
- Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), agency, and beginning and ending dates of your appointment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
We strongly encourage you to apply online. If you experience any difficulties with the online application process or are experiencing a significant hardship that hinders your ability to apply online, then you may contact either the HR Helpdesk at (912) 267-2289 or e-mail FLETC-Jobinfo@fletc.dhs.gov Monday through Friday between the hours of 7:30 a.m. to 4:30 p.m. EST (excluding federal holidays). When e-mailing, please include the vacancy announcement number in the subject line.
If you encounter an error with a corresponding code during the application process, contact the Monster® Government Solutions Helpdesk at (866) 656-6831 or via e-mail at mgshelp@monster.com.
How to Apply
If this is your first time applying for a federal job, then you will need to create a USAJOBS® account. Otherwise, follow the steps below.
- If you possess multiple documents of the same type (e.g., multiple transcripts, DD 214s, SF 50s, or certifications), then you will need to combine them into one file not exceeding 3 MB in size and upload the newly created file into your USAJOBS® account.
- Click the Apply button. If you are not already logged into USAJOBS®, you will be prompted to do so.
- Select a resume and any documentation you have uploaded to your USJAOBS® account. Any documentation you select, except your resume, will not automatically transfer to our servers. You will need to associate your documents within our application system (see Step 6 below) in order to transmit your documents.
- If this is your first time applying for a job with the FLETC, then you will be automatically forwarded to the account creation process before being taken to the job application. Follow the on-screen prompts to finalize the creation of your FLETC account. If this is not your first time applying for a job with the FLETC, then you will skip this step.
- Answer all of the assessment questions, ensuring that your responses are supported by your resume and documents.
- If you selected documents from your USAJOBS® account (Step 3), then you will need to associate these documents by clicking the “Upload from USAJOBS” button found under the “Action” column of “Document Manager.” Instructions on how to associate your documents are provided at the top of the “Vacancy Documents” section.
- After reviewing your submission in the final step, click “Submit Application” located at the bottom of the page. If you leave the application before clicking “Submit Application,” your application will not be transmitted to our servers. Upon clicking “Submit Application”, you will be greeted by a green banner saying your application was successfully submitted.
We strongly encourage you to apply online. If you experience any difficulties with the online application process or are experiencing a significant hardship that hinders your ability to apply online, then you may contact either the HR Helpdesk at (912) 267-2289 or e-mail FLETC-Jobinfo@fletc.dhs.gov Monday through Friday between the hours of 7:30 a.m. to 4:30 p.m. EST (excluding federal holidays). When e-mailing, please include the vacancy announcement number in the subject line.
If you encounter an error with a corresponding code during the application process, contact the Monster® Government Solutions Helpdesk at (866) 656-6831 or via e-mail at mgshelp@monster.com.
Agency contact information
Raquel Perez
- Address
-
FLETC
1131 Chapel Crossing Road
Glynco, GA 31524
US
Next steps
Once the announcement closes, we will adjudicate any veterans’ preference claims. We will then assess the experience and training of those applicants eligible for veterans’ preference who scored between 90 – 100 on the occupational questionnaire and refer them to the hiring manager for further consideration and interviews. Applicants not eligible for veterans’ preference who scored between 90 – 100 on the occupational questionnaire may be considered after the pool of eligible veterans is exhausted.
We expect to make a job offer within 60 business days after the closing date of this announcement. If you are selected, we will conduct a suitability/security background investigation. The status of your USAJOBS® account will be updated following each step in this process. In order to receive e-mail notices each time the status of your application is updated, you must enable “notifications” from within your USAJOBS® account.
View more information on applying for federal employment.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
