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The Administrative Assistant/Meeting and Event Coordinator assists in the planning, organizing, and implementation of Eleventh Circuit meetings, conferences, and events.
12/11/2024 to 01/01/2025
$50,689 - $82,391 per year
CL 25
1 vacancy in the following location:
No
No
Occasional travel - You may be expected to travel for this position.
No
Permanent - At-Will
Full-time
Excepted
25 - CL-25, Full Performance Level
No
No
DEST-12636317-25-CEB
823975100
Citizens of the United States of America and those eligible to work in the United States of America may apply to this posting. A Sensitive Background Check is required.
The incumbent also discharges administrative, clerical, and technical responsibilities for the Circuit Executive's Office. The position provides administrative and technical assistance to ensure the smooth and efficient management of the office and the coordination of meetings, conferences, and other events, including but not limited to Court administrative meetings and the biennial circuit judicial conference. Incumbent also provides administrative support to the Circuit Executive and Deputy Circuit Executive as needed. This position reports to the Assistant Circuit Executive for Project Management.
DUTIES AND RESPONSIBILITIES:
Provide office support and assistance for the administrative and event coordination functions of the office, which may include any or all the following duties and responsibilities:
Applicants must be United States citizens or eligible to work for the federal government. All applicant information is subject to verification. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. Selectees to high-sensitive positions such as this must successfully complete a ten-year background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to the Code of Conduct for Judicial Employees. Employees of the United States Circuit Court are considered "At-Will" employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.
This job does not have an education qualification requirement.
REQUIREMENTS: Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy, and tact at all times. Must possess the ability to maintain strict confidentiality of all court matters and demonstrate sound ethics and good judgment. Incumbent must have the ability to interpret and adhere to the court's policies, procedures, practices, and guidelines related to office administration. Ability to understand and use legal terminology. Ability to work independently, prioritize, multitask, and possess excellent attention to detail. Skill in spelling, grammar, proofreading, and attention to detail. Ability to communicate effectively (orally and in writing) to individuals and groups to provide information. Ability to interact effectively and appropriately with the public, providing customer service and resolving difficulties while complying with regulations, rules, and procedures. Ability to interact tactfully with a wide variety of people. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office.
Skill and accuracy in data entry and performing numerical calculations. A strong knowledge of Microsoft Office 365 products, including Word, Excel, and Publisher. Skill or ability to develop skill with design software. Skill in using a multi-line telephone efficiently. Ability to lift and move files, materials, and equipment (approximately up to 50 pounds). Occasional travel may be required.
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will also be evaluated based on the application materials submitted.
A cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources, and resume detailing background, experience, and qualifications should be emailed in one single PDF attachment to human_resources@ca11.uscourts.gov. Please indicate "Administrative Assistant/Meeting and Event Coordinator" in the subject line. Preference given to applications received by January 1, 2025.
An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/823975100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.