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This position is located in the Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Fayetteville VA Coastal Health Care System (Fayetteville, NC), and provides administrative and secretarial services for the Executive Office.
Learn more about this agency12/02/2024 to 12/09/2024
$56,658 - $73,647 per year
GS 8
1 vacancy in the following location:
No
Yes—as determined by the agency policy.
Not required
No
Permanent
Full-time
Competitive
8
No
No
CBTA-12628353-25-AEH
821742400
Current federal employees of this agency.
Federal employees who meet the definition of a "surplus" or "displaced" employee.
This vacancy is open to current federal employees of the VHA Mid-Atlantic Health Care Network (VISN 6) and Career Transition Assistance Program (CTAP) or Reemployment Priority List (RPL) eligible applicants ONLY. Includes Career/Career Conditional employees or Excepted Service employees meeting interchange agreement requirements. Does NOT include temporary or term employees. Interagency Career Transition Assistance Program (ICTAP) eligible applicants will NOT receive consideration.
Receives telephone calls and greets visitors, ascertaining name, affiliation, and purpose of call/visit.
Acts as a liaison to managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the appropriate policies, directives, and instructions for the Medical Center.
Maintains a master log containing names and background information of recurrent civilian dignitaries, Federal, state, and county community leaders, and local affiliated organizations' correspondents in the surrounding communities.
Prepares guest list, invitations, and related data for official functions at the Medical Center.
Receives, processes, and establishes controls on correspondence transmitted through the Executive Office for review, approval, and signature.
Prepares special reports, data, and official correspondence with a wide variety of computer software.
Establishes and implements Executive Office secretarial policies and procedures.
Conducts procedural training sessions for clerical and administrative personnel.
Conducts regular meetings with subordinate functional secretaries to advise of administrative changes.
Assumes full responsibility for clerical functioning of all committees/boards of which the Executive Team chairs.
Records, transcribes, edits, and prepares the minutes of various meetings for distribution.
Initiates personnel actions such as Board Actions, recruitment, appointments, promotions, special advancements, transfers, and separations.
Maintains competency folders and training files, ensuring timely completion of required performance management tasks for subordinate staff.
Maintains appointments, calendars, and schedules.
Makes arrangements for travel including transportation and hotel accommodations.
Maintains timecards for staff members of the Executive Office.
Provides general office supply and equipment support services.
Functions as the Automated Data Processing Application Coordinator (ADPAC) for the service which includes troubleshooting computers, telephones, copy machines, and fax machines, submitting work orders for problems that cannot be resolved.
Grants, reviews, and revokes access, as appropriate.
Sponsors employees for identification cards.
Performs other related duties as assigned.
Specialized Experience Requirement: To qualify for this position at the GS-08 grade level, applicants must have a minimum of one year of specialized experience equivalent to the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience include, but are not limited to:
Completing administrative work for executive management in a health care setting.
Prioritizing, coordinating support, and completing tasks within established timeframes.
Utilizing office automation equipment such as computers, telephones, conference equipment, copiers, and fax machines.
Following complex administrative procedures.
Developing and implementing office procedures, policies, and practices.
Preparing reports, correspondence, memoranda, and other forms of written communication.
Interfacing with outside organizations.
Referring visitors and callers to appropriate staff.
Instructing others on procedural requirements of a job.
Serving as a liaison to convey information.
There is no educational substitution at this grade level.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 12/09/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12628353.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/821742400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?
The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families, and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect, and Excellence ("I CARE").
As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/
