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This position functions as the lead position in Pharmacy Service in support of procurement and inventory management of pharmaceuticals, medical supplies, and equipment at Colmery-O'Neil VA Medical Center - Topeka, Kansas. This position requires extensive working knowledge of Acquisition and Materiel Management (A&MM) policies and regulations. The position requires specialized knowledge of pharmacy operations, care and storage of specialized pharmaceuticals and pharmaceutical equipment.
10/29/2024 to 11/18/2024
$73,175 - $95,125 per year
GS 8
1 vacancy in the following location:
No
Yes—as determined by the agency policy.
Not required
No
Permanent
Full-time - Monday-Friday day tour - off tours, weekends, and holidays as needed by the department.
Excepted
None
No
Yes
No
CBSS-12588800-25-JDW
816578500
The Area of Consideration (AOC) will be given to Pharmacy Department Employees only.
VAEKHCS is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.
Pharmacy Technician: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Pharmacy-Technician-Career-Flyer.pdf
Major Duties & Responsibilities:
a. Responsible for procurement and ongoing inventory management of drug products and medical supplies in the department. Monitors utilization rates to ensure cost-effective turnover of inventories on hand. Orders from various procurement sources, including prime vendor and direct contract and non- contract sources. Ensures mandatory sources are used when appropriate. Ensures most cost-effective sources and items are selected when ordering. Complies with all IMPAC card rules and regulations when using the government purchase card. Reconciles purchases made with the IMPAC card in a timely manner. Follows up with vendors if any discrepancies or problems are encountered with an order.
b. Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, based on the fiscal status of the pharmaceutical budget, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, and alternative sources of availability.
c. Maintains department's fund control records, verifies information, and reconciles all problems. Resolves budgetary discrepancies that arise among Fiscal, Acquisition and Materiel Management, and Pharmacy due to changes that occur during procurement, obligation, and delivery process. Compiles and analyzes data from a variety of sources (i.e. inventories, procurement records, financial expenditures, etc.) to assess and project the importance and impact of changing trends of drug utilization on drug inventory control and budget utilization.
d. Responsible for securing and coordinating the processing of outdated, returned, unusable, and excess inventory for credit through the reverse distributor or processing as pharmaceutical waste. Ensures the handling and processing of general pharmaceutical waste and hazardous pharmaceutical waste is done in accordance with VHA and EPA regulations.
e. Responsible for conducting the biennial physical inventory of all controlled substances and ensures records are maintained in accordance with VHA and DEA regulations. Responsible for coordinating the destruction of controlled substances with the reverse distributor in accordance with VHA and DEA regulations.
f. Assists the Automation Pharmacy Technician and/or Pharmacy Program Analyst with Logistics the identification and verification of all equipment assigned to Pharmacy Service. Works with Engineering Service and vendors the maintenance and repair of pharmacy equipment.
g. Responsible for coordinating and processing all manufacturer and FDA recalls of pharmaceuticals and medical supplies. Ensures recalled items are properly handled and processed for return to the appropriate source. Coordinates with the professional pharmacy staff identifying and notifying patients affected by Class I recalls.
h. Maintains a borrow/loan ledger that is reconciled every month to document borrow/loan transactions with other hospitals and medical facilities. All loans must be recovered and borrowed items repaid monthly.
i. Assists the Associate Chief, Pharmacy Operations, in monitoring and tracking utilization of high-cost non-controlled substance medications. Reports inpatient and outpatient high usage areas and usage trends. Assists in developing strategies to achieve maximal economy by helping to identify alternative sources, alternative medications of the same therapeutic class, bulk preparations vs unit-of use preparations, etc.
j. Provides resource support to all members of the pharmacy staff regarding drug storage requirements, procurement, and inventory management. Provides orientation and training on these areas to all members of the pharmacy staff.
k. Performs all the duties of lower graded technicians, if required.
l. As deemed necessary by the Associate Chief, Pharmacy Operations, assists in other patient care areas to maintain the consistency of overall pharmacy services.
Work Schedule: Monday-Friday day tour - off tours, weekends, and holidays as needed by the department.
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 11/18/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12588800.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/816578500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?
The VA Eastern Kansas Health Care System (VAEKHCS) serves the health care needs of Veterans across 20,000 square miles and 39 counties in eastern Kansas and northwestern Missouri. By employing nearly 2,000 full-time employees, VAEKHCS cares for over 40,000 Veterans each year. VAEKHCS is committed to building an inclusive environment that values and supports the diverse communities we serve, and cultivates equitable access to care for all. At VAEKHCS, Veteran and Employee Whole Health is our goal, and High Reliability is how we get there together.
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