This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/810974400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
Serves as the Executive Assistant in the Executive Office of the Hale Koa Hotel.
This position will remain open until filled with a first cutoff date of 07 October 2024 for employment consideration. Additional lists will be pulled after this first cut-off date at the request of the hiring manager.
Local candidates will be reviewed first as PCS is not authorized. If determined that area of consideration is to be expanded, all candidates will be considered.
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Overview
- Accepting applications
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Open & closing dates
09/23/2024 to 12/31/2024
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Salary
$80,000 - $90,000 per year
PLUS 8.90% Non-foreign Area Cost of Living Allowance (COLA)
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Pay scale & grade
NF 4
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Location
1 vacancy in the following location:
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Remote job
No
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Telework eligible
No
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-time
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Service
Competitive
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Promotion potential
None
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
No
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Position sensitivity and risk
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Trust determination process
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Financial disclosure
No
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Bargaining unit status
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Announcement number
WENAFP42412557716
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Control number
810974400
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This job is open to
Clarification from the agency
The area of consideration for this vacancy is US and Non-US Citizens
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Duties
Serves as Executive Assistant to the Armed Forces Recreation Center (AFRC) General Manager (GM) and his senior leadership group providing advice and assistance on all matters that are relative to the coordination, integration, and synchronization of various staff actions, events, and activities that affect the hotel and involve the GM. As the Executive Assistant, functions as the subject matter expert in the preparation, coordination, and follow-through of executive level actions and correspondence management for the hotel ensuring compliance with the Army's regulatory procedures in that specialized area. Assists the GM with visits by general officers and dignitaries exercising proper protocol and coordination of actions with their respective staff. Provides assistance to the GM and his senior leadership staff in resolving problems and improving the efficiency of operations for the hotel.
Performs a wide variety of sensitive, complicated and routine tasks by applying a comprehensive knowledge and understanding of the hotel's operations and support functions. Works closely with key officials within the AFRC to accomplish tasks and requirements. Develops comprehensive plans and strategies for the internal and external integration of day-to-day and long-range projects, actions, and activities. Analyzes and evaluates issues that are diverse in nature and which require input from other internal and external staff elements. Extrapolates existing methods and procedures to future requirements. Develops executable plans of action for the review and approval of the GM. Performs the administrative requirements of the office of the GM. Applies knowledge of the organization, its functions and regulations to carry-out a wide variety of administrative requirements related to the preparation of correspondence, suspense and the tracking of suspense items and tasks. Assists in the development of procedures and sets internal priorities for the purpose of generating improvements in administrative services. Assists and provides oversight and guidance to other administrative hotel personnel.
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Requirements
Conditions of Employment
- Direct Deposit and Social Security Card are required upon appointment
- Meet qualification/eligibility/background requirements for this position
- Satisfactory completion of employment verification (E-Verify) check
- One year probationary period may be required
- Must be able to obtain a Tier 3 background investigation.
- Must be able to work weekdays, weekends, holidays and various hours of the day and week if required.
Qualifications
1. Must have executive level office management work experience.
2. Must be able to operate office automation equipment and be a qualified typist.
3. Must be able to work independently, possess good judgment, tact and diplomacy, and interact well with people using excellent customer service skills and communication.
ONLY THOSE CANDIDATES MEETING HIGHLY-QUALIFYING CRITERIA WILL BE INITIALLY REFERRED. IF MANAGEMENT DOES NOT SELECT A HIGHLY-QUALIFIED CANDIDATE, THEY MAY REQUEST AN ADDITIONAL REFERRAL INCLUDING ALL QUALIFIED APPLICANTS. HIGHLY QUALIFIED CRITERIA FOR THIS POSITION ARE:
- Preferred are candidates that have experience in hotels and knowledge of the Army and Army protocol.
2. Must be able to operate office automation equipment and be a qualified typist.
3. Must be able to work independently, possess good judgment, tact and diplomacy, and interact well with people using excellent customer service skills and communication.
ONLY THOSE CANDIDATES MEETING HIGHLY-QUALIFYING CRITERIA WILL BE INITIALLY REFERRED. IF MANAGEMENT DOES NOT SELECT A HIGHLY-QUALIFIED CANDIDATE, THEY MAY REQUEST AN ADDITIONAL REFERRAL INCLUDING ALL QUALIFIED APPLICANTS. HIGHLY QUALIFIED CRITERIA FOR THIS POSITION ARE:
- Preferred are candidates that have experience in hotels and knowledge of the Army and Army protocol.
Education
This job does not have an education qualification requirement.
Additional information
- Additional selections may be made from this vacancy announcement for up to 90 days after the closing date.
- Payment of Permanent Change of Station (PCS) costs is not authorized based upon a determination that a PCS move is not in the Government interest.
- Please check out our application information kit to view additional information you may find useful when applying for our jobs.
- To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for at least two professional and personal references on your resume.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your experience is subject to evaluation and verification against the information in your resume. The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire. Do not overstate or understate your level of experience and capability. If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or you may be considered ineligible.
Benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents must be submitted with your application:
- Resume
Optional: Our job application (DA Form 3433) will be accepted in place of a resume.
Please note that if you upload multiple resumes, only the most recently uploaded version will be used to determine your qualifications for this position.
The below items are accepted and may be needed to support a qualification and/or claimed priority/preference
- Cover Letter
- DD-214/ Statement of Service
- DA Form 3433
- PCS Orders
- Resume
- SF-50/ Notification of Personnel Action
Including any of the following on your resume may result in an ineligible rating:
Classified or government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as specifically mentioning your age, gender, race/national origin, etc
Encrypted and digitally signed documents
Illegible documents or files that cannot be opened
How to Apply
You may submit your application packet using one of the two methods identified below:
- Electronically (preferred): https://www.usajobs.gov/ and search for announcement number WENAFP42412557716. All documentation required in the vacancy must be submitted by 11:59 p.m., Eastern Standard Time, on the closing date of the announcement.
- Manually: A manual application may be obtained by contacting the servicing Human Resources Office listed on this announcement. If you are applying manually, all required documentation must be received no later than 4:00 p.m., Hawaii Standard Time to the Human Resources Office, on the closing date of the announcement.
Agency contact information
Stacy Okutani
- Address
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P4-NAF-HAKOHO HALE KOA HOTEL
DO NOT MAIL
Honolulu, HI 96815
US
Next steps
Referred applicants will be evaluated by a rating panel to determine the quality and extent of total accomplishments, experience, education, and/or certification. The top candidates will be forwarded to the hiring official for selection consideration and may undergo an interview and reference checks.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Optional: Our job application (DA Form 3433) will be accepted in place of a resume.
Please note that if you upload multiple resumes, only the most recently uploaded version will be used to determine your qualifications for this position.
The below items are accepted and may be needed to support a qualification and/or claimed priority/preference
Including any of the following on your resume may result in an ineligible rating:
Classified or government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as specifically mentioning your age, gender, race/national origin, etc
Encrypted and digitally signed documents
Illegible documents or files that cannot be opened
Required Documents
The following documents must be submitted with your application:
- Resume
Optional: Our job application (DA Form 3433) will be accepted in place of a resume.
Please note that if you upload multiple resumes, only the most recently uploaded version will be used to determine your qualifications for this position.
The below items are accepted and may be needed to support a qualification and/or claimed priority/preference
- Cover Letter
- DD-214/ Statement of Service
- DA Form 3433
- PCS Orders
- Resume
- SF-50/ Notification of Personnel Action
Including any of the following on your resume may result in an ineligible rating:
Classified or government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as specifically mentioning your age, gender, race/national origin, etc
Encrypted and digitally signed documents
Illegible documents or files that cannot be opened
Help
Learn more about this agency
How to Apply
You may submit your application packet using one of the two methods identified below:
- Electronically (preferred): https://www.usajobs.gov/ and search for announcement number WENAFP42412557716. All documentation required in the vacancy must be submitted by 11:59 p.m., Eastern Standard Time, on the closing date of the announcement.
- Manually: A manual application may be obtained by contacting the servicing Human Resources Office listed on this announcement. If you are applying manually, all required documentation must be received no later than 4:00 p.m., Hawaii Standard Time to the Human Resources Office, on the closing date of the announcement.
Agency contact information
Stacy Okutani
- Address
-
P4-NAF-HAKOHO HALE KOA HOTEL
DO NOT MAIL
Honolulu, HI 96815
US
Next steps
Referred applicants will be evaluated by a rating panel to determine the quality and extent of total accomplishments, experience, education, and/or certification. The top candidates will be forwarded to the hiring official for selection consideration and may undergo an interview and reference checks.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Army Installation Management Command
"Serving Those Who Serve"
Aloha! Overlooking the turquoise waters of world famous Waikiki beach, the Hale Koa Hotel is nestled on a 72-acre tropical oasis fronting the finest stretch of beach in Waikiki. We invite you to treat yourself to an experience that will create lasting & cherished memories of your tropical vacation in the islands. The Hale Koa Hotel offers an array of dining experiences for you to enjoy on property. The Hale Koa also offers a multitude of entertainment opportunities beyond just "fun in the sun". A perfect blend of impeccable service and affordable prices makes the Hale Koa Hotel an unparalleled value for your next vacation experience.
Agency contact information
Stacy Okutani
- Address
-
P4-NAF-HAKOHO HALE KOA HOTEL
DO NOT MAIL
Honolulu, HI 96815
US