This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/727120400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
The Wilson Center is one of the three special institutions created by congressional statute to perform a national mission in affiliation with the Smithsonian Institution. The Middle East Program has established itself as a leading institution, offering a breadth and depth of programming on the prevailing economic, political, and social trends in the Middle East and Northern Africa (MENA) region.
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Overview
- Reviewing applications
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Open & closing dates
05/19/2023 to 05/26/2023
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Salary
$53,105 - $76,459 per year
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Pay scale & grade
IS 07 - 08
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Location
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Remote job
No
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Telework eligible
Yes—as determined by the agency policy.
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Travel Required
Occasional travel - Occasional travel may be required for this position.
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-time
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Service
Excepted
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Promotion potential
08
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
No
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Position sensitivity and risk
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Trust determination process
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Announcement number
WWICS-23-MEP-0505-RH
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Control number
727120400
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This job is open to
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
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Federal employees - Excepted service
Current excepted service federal employees.
Clarification from the agency
Open to all qualified candidates eligible to work in the United States.
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Duties
- Provides clerical and administrative assistance for conferences, seminars, and meetings coordinated by the Middle East Program.
- Responsible for coordinating a range of administrative details for the management of the program.
- Drafts and prepares a variety of correspondence, reports, forms, and other materials related to program projects as required by the program.
- Organizes, maintains, and regularly updates all files on all meetings, ongoing projects, and funding sources.
- Compiles, maintains, and updates computer database of scholars, government officials, representatives of international organizations, the private sector, foundations, and non-governmental organizations interested in and/or working on program issues.
- Maintains the Middle East Program’s social media channels, coordinating with External Relations to promote social media posts via the Wilson Center’s various channels.
- Assists the Program Director in overseeing the program’s financial management processes and preparation of budget projections.
- Gathers narrative and statistical data to prepare various financial reports to funding organizations.
- Prepares purchase orders and contracts, and arranges travel and accommodations for staff members and visitors.
- Prepares travel vouchers to reimburse speakers and staff members for travel expenses.
- Assists with the production of program specific meeting reports, briefing notes, program newsletters, grant applications and publications.
- Contributes to the planning and execution of both public and private events, including identifying and contacting appropriate speakers.
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Requirements
Conditions of Employment
- May be required to serve a one-year probationary period
- Pre- appointment background investigation
- Must participate in Direct Deposit/Electronic Funds for salary payment
- Must meet Selective Service Registration Act requirement for males.
Qualifications
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you meet the required specialized experience, or education as described, for the respective grade level in which you are applying:
Selective Placement Factor: Applicant must possess a foreign policy-focused B.A. or higher in areas such as Middle Eastern studies, Middle Eastern history, languages, political science, international relations, international economics, global studies; organizational and research skills to identify, analyze, and recommend solutions to programmatic research initiatives.
IS-7: Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the IS-6 grade level performing most of the following duties and responsibilities:
- Make travel arrangements, managing event logistics, processing reimbursement payments, and editing publications;
- Track financial spending and ensure proper documentation of expenses;
- Prepare graphs, charts, and narratives for presentation to stakeholders;
- Proficiency in using office software programs (such as MS Office) to accomplish mission of the program;
- Skill in social media/web design in order to update webpages and profiles.
IS-8: Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the IS-7 grade level performing most of the following duties and responsibilities:
- Managing the logistical aspects of event management and logistics coordination (planning, implementing, and closing-out events);
- Using a variety of software packages, especially Microsoft Word, Outlook, Excel, and PowerPoint, and financial tracking software to perform/automate office work;
- Drafting a variety of documents, reports, and summaries for a professional audience;
- Supporting projects via office management skills such as calendar management, basic accounting, grant management, and budget requests;
- Cultivating partnerships with internal and external partners.
- Create reports, summaries, white papers, or published articles on the Middle East, U.S. foreign policy, Middle East-U.S relations, or international affairs.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, link to OPM Qualification Standards
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".
Additional information
- The Wilson Center does not pay relocation expenses
- The Wilson Center embraces diversity and equal employment opportunity
Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
EEO Statement: https://www.usajobs.gov/Help/equal-employment-opportunity/
Reasonable Accommodation Statement: https://www.usajobs.gov/Help/reasonable-accommodation/
Selective Service: https://www.usajobs.gov/Help
Benefits
The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https://www.si.edu/ohr/benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your application will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating.
Your application will then be placed in one of three categories:
Gold
Silver
Bronze
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Research and Analysis
- Oral Communication
- Administrative
- Written Communication
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
You may preview questions for this vacancy.
Benefits
The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https://www.si.edu/ohr/benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Your application package must include the following documents:
Detailed resume or Curriculum vitae (Required)
School transcripts (official or unofficial) or degree certificate (Required)
Proof of U.S. accreditation for foreign study, if applicable.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Click on the "Apply Online" button on the upper right side of the page. Please Note:
- You must apply for this position online through the 'Apply Online' button
- Clicking the "DONE" tab does not submit your application. The "DONE" tab allows you to exit the system and save your information for completion at a later time. To submit your application, click the "FINISH" tab
- The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:59 PM Eastern Time.
Agency contact information
Wilson Center HR
- Address
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Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
United States
Next steps
You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" or by contacting the Office of Human Resources Representative listed.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Required Documents
Your application package must include the following documents:
Detailed resume or Curriculum vitae (Required)
School transcripts (official or unofficial) or degree certificate (Required)
Proof of U.S. accreditation for foreign study, if applicable.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
Click on the "Apply Online" button on the upper right side of the page. Please Note:
- You must apply for this position online through the 'Apply Online' button
- Clicking the "DONE" tab does not submit your application. The "DONE" tab allows you to exit the system and save your information for completion at a later time. To submit your application, click the "FINISH" tab
- The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:59 PM Eastern Time.
Agency contact information
Wilson Center HR
- Address
-
Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
United States
Next steps
You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" or by contacting the Office of Human Resources Representative listed.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Woodrow Wilson International Center for Scholars
The Woodrow Wilson International Center for Scholars was established by an Act of Congress in 1968 as the national, living memorial honoring President Woodrow Wilson. It is the nation's key non-partisan policy forum for tackling global issues through independent research and open dialogue to inform actionable ideas for the policy community. Supported by both public and private funds, the Center is one of four special institutions created by congressional statute to perform a national mission as a federal trust instrumentality (the others are the Smithsonian, the National Gallery of Art, and the Kennedy Center).
Woodrow Wilson Center for International Scholars
Agency contact information
Wilson Center HR
- Address
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Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
United States