This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/686374200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
About the Trust Operations Division
The newly established Trust Operations Division supports both internal and external customers. The divisionâs purpose is to enhance the process efficiency of the organization, provide critical support services that make working at the Trust easier, and sustain strong relationships with employees, the public, and key stakeholders. Etc...
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Overview
- Reviewing applications
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Open & closing dates
10/28/2022 to 11/28/2022
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Salary
$0 - $0 per year
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Pay scale & grade
AD 07
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Location
1 vacancy in the following location:
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Remote job
No
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Telework eligible
Yes—as determined by the agency policy.
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-time - Full Time
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Service
Excepted
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Promotion potential
0
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Job family (Series)
-
Supervisory status
No
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Security clearance
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Drug test
No
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Announcement number
2022-10-28 AA py
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Control number
686374200
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This job is open to
Clarification from the agency
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Duties
As an Administrative Assistant you will provide a broad range of administrative and clerical support to the department heads, as well as compile information for reports, schedules appointments, complete purchase orders, assist with time keeping and provide information to callers and office visitors.
Responsibilities
- Compose, edit, and type correspondence and other documents, including e-mails, letters, agendas, meeting minutes, estimates, schedules, databases, spreadsheets, etc.
- Complete Travel Authorizations, Travel Questionnaires, and Travel Vouchers for employees within area of responsibility. Arrange and coordinate travel schedules and reservations as needed.
- Manage the various department head calendars and coordinate appointments and meetings, as well as managing the Trust Master Calendar.
- Process visa purchase requests and purchase requests through Oracle for the full range of office services and/or supplies utilized by the three departments. Route invoices related to goods and/or services for approval. Contact vendors and purchase approved items. Reconcile visa card statement with Accounting Department.
- Serve as timekeeper and process timesheets for assigned employees on a bi-weekly basis. Query and produce reports as requested from the payroll system. Act as liaison between employees and Human Resources regarding timekeeping questions and issues. Serve as back-up timekeeper and act as liaison between offices.
- Assist with budget preparation, process, and suspenses for the work unit served and/or for various projects.
- Support administration of policies, process, and procedures, including review, format and upload updated departmental policies according to scheduled timetables.
- Provide monthly reporting support (coordination, meetings, publishing).
- Support Trust-occupied facilities, including but not limited to supporting office management, reception, copy machines, office equipment, shipping and receiving, mail distribution, and supply ordering.
- Organize and maintain SharePoint file systems and file correspondence and other records.
- Route incoming calls and correspondence to all appropriate parties.
- Provide back-up help for other administrative staff, assist department supervisors, provide project/logistics support, and stay informed on issues and projects within the work unit served.
- Act as the lead administrative coordinator for the run & maintain uniform program.
- Other duties as assigned.
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Requirements
Conditions of Employment
- You must be a U.S. citizen to qualify for this position.
SPECIAL REQUIREMENTS:
You must be a U.S. citizen to qualify for this position.
Qualifications
SEE TECHNICAL QUALIFICATIONS
TECHNICAL QUALIFICATIONS:
Required Qualifications
- Requires three years as an Administrative Assistant, or an associate degree or equivalent from a two-year college or technical school;
- Proficiency in MS Office Suite: Word, Excel, Outlook, and PowerPoint; SharePoint.
- Knowledge of Oracle software and ability to extract reports from Oracle for project information and purchasing;
- Demonstrated ability to manage budgets and meet financial reporting requirements;
- A strong customer service orientation and excellent verbal and written communication skills.
- Must have ability to take the initiative and work independently; be flexible and multi-task effectively; respond to common inquiries; add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals, and compute rate and percentages;
- Read and interpret documents such as procedure manuals, safety rules, and operating instructions for computers and other office equipment;
- Read, analyze, and interpret general business periodicals, professional journals, and government regulations;
- Search for, assemble, and summarize information as required from files and documents as requested by or in anticipation of the needs of the supervisor;
- Write routine reports and correspondence; solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
- Present information to top management; and make decisions concerning how and what needs to be done based on an understanding of the interrelationships between organizations, people, and issues involved.
COVID-19 Vaccination Requirement
All Presidio Trust employees must be fully vaccinated against COVID-19 or obtain an approved medical or religious exemption. Employment is contingent upon submitting a COVID-19 Certification of Vaccination or qualifying for an exemption when hired.
Education
EDUCATION:
NA
Additional information
This job is being filled by an alternative hiring process and is not in the competitive civil service.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Trust provides the following benefits to eligible employees, and more:
Federal Employees Health Benefits (Medical, Dental & Vision)
Federal Employees Retirement System
Federal Thrift Savings Plan
Flexible Spending Accounts
Group Life Insurance & Accidental Death
Family and Medical Leave
Short-and Long-Term Disability
Vacation Leave
Sick Leave
Paid Parental leave
Paid Federal Holidays
Commuter benefits
Public Service loan forgiveness
EAP
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Trust provides the following benefits to eligible employees, and more:
Federal Employees Health Benefits (Medical, Dental & Vision)
Federal Employees Retirement System
Federal Thrift Savings Plan
Flexible Spending Accounts
Group Life Insurance & Accidental Death
Family and Medical Leave
Short-and Long-Term Disability
Vacation Leave
Sick Leave
Paid Parental leave
Paid Federal Holidays
Commuter benefits
Public Service loan forgiveness
EAP
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
EMPLOYMENT APPLICATION:
https://www.presidio.gov/presidio-trust/jobs-internal/Shared%20Documents/Employment%20Application.pdf
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply, download the employment application from our website at www.presidio.gov/presidio-trust/jobs and submit your application to our email address listed on our website.
Agency contact information
Presidio Trust Employee Support Services
- Address
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Presidio Trust
1750 Lincoln Blvd
San Francisco, California 94129
US
Next steps
This is a full-time role with benefits. Applications received by November 11, 2022 will receive first consideration. Interviews will be held shortly thereafter.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Required Documents
EMPLOYMENT APPLICATION:
https://www.presidio.gov/presidio-trust/jobs-internal/Shared%20Documents/Employment%20Application.pdf
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply, download the employment application from our website at www.presidio.gov/presidio-trust/jobs and submit your application to our email address listed on our website.
Agency contact information
Presidio Trust Employee Support Services
- Address
-
Presidio Trust
1750 Lincoln Blvd
San Francisco, California 94129
US
Next steps
This is a full-time role with benefits. Applications received by November 11, 2022 will receive first consideration. Interviews will be held shortly thereafter.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Presidio Trust
Agency contact information
Presidio Trust Employee Support Services
- Address
-
Presidio Trust
1750 Lincoln Blvd
San Francisco, California 94129
US