This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/576667000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
The position serves as a Records and Information Management Specialist located in the Department of Justice; Justice Management Division; Deputy Assistant Attorney General for Policy, Management and Planning; Office of Records Management Policy (ORMP) in Washington, DC. The ORMP is responsible for the development and implementation of a modern records management program for the paper and electronic records of the Department.
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Overview
- Hiring complete
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Open & closing dates
08/20/2020 to 08/31/2020
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Salary
$86,335 - $133,465 per year
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Pay scale & grade
GS 12 - 13
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Location
2 vacancies in the following location:
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Telework eligible
Yes—as determined by the agency policy.
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent
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Work schedule
Full-Time
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Service
Competitive
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Promotion potential
13
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Job family (Series)
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Supervisory status
No
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Security clearance
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Drug test
Yes
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Position sensitivity and risk
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Trust determination process
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Announcement number
JMD-PMP-20-10890851-DE
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Control number
576667000
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This job is open to
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Duties
The duties and responsibilities for a 0308 Records & Information Management Specialist generally include, but are not limited to, the following:
- Serves as a Records and Information Management Specialist for the Office of Records Management Policy for the Department of Justice.
- Participates in development and implementation of a modern records management program for the paper and electronic records of the Department.
- Develops records management policies and procedures, and participates in long-range strategic planning.
- Collaborates with DOJ component Records Managers and other Department offices on development, records scheduling, and operational management of DOJ component records programs.
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Requirements
Conditions of Employment
- You must be a United States Citizen or National.
- You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
- You may be required to complete a one-year probationary or trial period.
- Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
- You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
- Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
Qualifications
To qualify for the position of Records & Information Management Specialist, (GS-0308-12/13), you must possess the required specialized experience specific to the series and grade you are applying to.
To Qualify for GS-13: you must have one year of experience equivalent to at least the GS-12 level or pay band in the Federal service that includes performing the following duties: 1) Maintaining and monitoring an integrated records management program; 2) Conducting inventories and developing electronic file plans; and 3) Preparing guidance on record keeping, training, and documentation requirements.
To Qualify for GS-12: you must have one year of experience equivalent to at least the GS-11 level or pay band in the Federal service that includes performing the following duties: 1) Maintaining an integrated records management program; 2) Conducting inventories of electronic records; and 3) Drafting guidance on record keeping.
You MUST meet all qualification requirements by the closing date of this announcement, 08/31/2020.
Your resume must support your responses to the qestionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.
To Qualify for GS-13: you must have one year of experience equivalent to at least the GS-12 level or pay band in the Federal service that includes performing the following duties: 1) Maintaining and monitoring an integrated records management program; 2) Conducting inventories and developing electronic file plans; and 3) Preparing guidance on record keeping, training, and documentation requirements.
To Qualify for GS-12: you must have one year of experience equivalent to at least the GS-11 level or pay band in the Federal service that includes performing the following duties: 1) Maintaining an integrated records management program; 2) Conducting inventories of electronic records; and 3) Drafting guidance on record keeping.
You MUST meet all qualification requirements by the closing date of this announcement, 08/31/2020.
Your resume must support your responses to the qestionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.
Education
There is no substitution of education for the required Specialized Experience Requriements.
Additional information
General Employment Information:
- DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf
- Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
- Reasonable Accommodation Statement: Our policy can be found at: https://www.justice.gov/jmd/eeos/manual-and-procedures-providing-reasonable-accommodation
- Schedule A for Persons with Disabilities:Learn more at USAJOBS - Individuals with Disabilities.
- Preference Eligible Veterans and Military Spouses: Please see USAJOBS Veterans Preference for more details.
- Career Transition Assistance Programs (CTAP & ICTAP): For more information visit: USAJOBS Career Transition Programs
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the job opportunity announcement closes, a review of your resume and supporting documentation will be conducted. The information you provide will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. Some announcements may use additional USA Hire assessment batteries and you will be notified if you're required to take an additional assessment.
Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
- Information Management
- Planning & Evaluating
- Written Communication
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Documentation requirements may vary from applicant to applicant based on your eligibility claims.
For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job listed:
- official position title,
- employer name and contact information,
- start and end dates (including month and year),
- a detailed list of duties & accomplishments,
- your highest salary (or grade/step) achieved, and
- the number of hours worked per week (or indicate full-time).
If you are claiming a Veterans Preference eligibility:
- When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
- If you are a Veteran with a service-connected disability rating of 30% or more, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
- If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
- For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.
- You must submit "proof of a disability" documentation from your doctor or a licensed vocational rehabilitation professional. You can see sample letters here.
- For more information about Schedule A and verification requirements, please see OPM's Schedule A site.
- You must submit your separation notice or agency RIF letter from your agency.
- If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
- See USAJOBS' Career Transition Programs for more information.
USAJOBS - What documents might I need to provide?
Application Manager Help - Documents
How to Apply
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 08/31/2020 to receive consideration.
Please note that if the vacancy has an application limit, it will be listed at the top of the announcement by USAJOBS, and the closing date may be sooner than listed here.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/10890851
- Click "Apply Online" to get started.
- If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.
- You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.
- After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.
- You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.
- Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.
- After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.
- If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.
- Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.
- Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.
- If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Jean Dunn at jean.dunn@usdoj.gov or (202) 616-0256 to discuss your situation. Accommodations are reviewed on a case-by-case basis. Indicate that you're asking for a reasonable accommodation in your e-mail subject so the HR Specialist knows where to direct you.
Agency contact information
Jean Dunn
- Address
-
Deputy Assistant Attorney General for Policy
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US
Next steps
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.
We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
If you are claiming a Veterans Preference eligibility:
USAJOBS - What documents might I need to provide?
Application Manager Help - Documents
Required Documents
Documentation requirements may vary from applicant to applicant based on your eligibility claims.
For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job listed:
- official position title,
- employer name and contact information,
- start and end dates (including month and year),
- a detailed list of duties & accomplishments,
- your highest salary (or grade/step) achieved, and
- the number of hours worked per week (or indicate full-time).
If you are claiming a Veterans Preference eligibility:
- When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
- If you are a Veteran with a service-connected disability rating of 30% or more, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
- If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
- For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.
- You must submit "proof of a disability" documentation from your doctor or a licensed vocational rehabilitation professional. You can see sample letters here.
- For more information about Schedule A and verification requirements, please see OPM's Schedule A site.
- You must submit your separation notice or agency RIF letter from your agency.
- If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
- See USAJOBS' Career Transition Programs for more information.
USAJOBS - What documents might I need to provide?
Application Manager Help - Documents
Help
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Jean Dunn at jean.dunn@usdoj.gov or (202) 616-0256 to discuss your situation. Accommodations are reviewed on a case-by-case basis. Indicate that you're asking for a reasonable accommodation in your e-mail subject so the HR Specialist knows where to direct you.
Learn more about this agency
How to Apply
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 08/31/2020 to receive consideration.
Please note that if the vacancy has an application limit, it will be listed at the top of the announcement by USAJOBS, and the closing date may be sooner than listed here.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/10890851
- Click "Apply Online" to get started.
- If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.
- You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.
- After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.
- You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.
- Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.
- After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.
- If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.
- Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.
- Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.
- If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.
REASONABLE ACCOMMODATIONS:
If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Jean Dunn at jean.dunn@usdoj.gov or (202) 616-0256 to discuss your situation. Accommodations are reviewed on a case-by-case basis. Indicate that you're asking for a reasonable accommodation in your e-mail subject so the HR Specialist knows where to direct you.
Agency contact information
Jean Dunn
- Address
-
Deputy Assistant Attorney General for Policy
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US
Next steps
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.
We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Offices, Boards and Divisions
Are you interested in a rewarding and challenging career? Join the U.S. Department of Justice!
To enforce the law and defend the interests of the United States according to the law; to ensure public safety against threats foreign and domestic; to provide federal leadership in preventing and controlling crime; to seek just punishment for those guilty of unlawful behavior; and to ensure fair and impartial administration of justice for all Americans.
Agency contact information
Jean Dunn
- Address
-
Deputy Assistant Attorney General for Policy
2 Constitution Square
145 N Street NE
Room 9W.300
Washington, DC 20530
US