This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/473538700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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Summary
ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 100 applications are received; whichever occurs first. If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 100.
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
This position is located in Discovery Services Division, Original Cataloging Department, Smithsonian Libraries (SIL), Smithsonian Institution (SI), located in the National Museum of Natural History (NMNH) in Washington, DC.
The Smithsonian Libraries is a complex, research library system located within Smithsonian museums, research institutes and other offices in New York City, the Republic of Panama, and the Washington, D.C. area. The Supervisory Librarian (Head Original Cataloging) is knowledgeable about the cataloging requirements of each of the SIL branches and works to maintain timely, accurate access to their collections through SIRIS (the SIL online catalog), OCLC (an international bibliographic utility), and, through the Libraries’ discovery service. The Head Original Cataloging oversees the creation and editing of catalog records in the local bibliographic database (SIRIS) and in OCLC, ensuring that these conform to appropriate local, national and international standards for description, classification, subject analysis and encoding. The Head Original Cataloging manages authority control processes, oversees other related project work involving the cataloging services contract, and sets and documents the policies and procedures that govern the Division’s cataloging work.
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Overview
- Reviewing applications
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Open & closing dates
07/03/2017 to 07/14/2017
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Salary
$79,720 - $123,234 per year
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Pay scale & grade
GS 12 - 13
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Location
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Travel Required
Not required
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Relocation expenses reimbursed
No
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Appointment type
Permanent - Federal
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Work schedule
Full-time - Full-Time, Permanent
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Service
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Promotion potential
13
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Job family (Series)
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Supervisory status
Yes
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Announcement number
17A-LC-302371-DEU-SIL
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Control number
473538700
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Note: Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement # 17A-LC-302371-MPA-SIL
Duties
- Supervises professional librarians and oversees the management of the department.
- Plans, coordinates and supervises all aspects of the department’s work: original and complex copy cataloging, rare book cataloging, authority control, NACO and BIBCO participation, and special projects, and maintenance and upkeep of the Libraries’ online catalog.
- Monitors and implements developments and changes in technology, software tools, and resources that support and facilitate cataloging activity. Leads the Division’s work with OCLC’s Macro Express, MarcEdit, SirsiDynix Horizon, and vendor services to enhance and expand access to collections.
- Generates reports from SIRIS in response to special requests from staff or to meet continuing needs for collection analysis and security.
Who May Apply
This job is open to…
This position is open to all U.S. Citizens or U.S. Nationals.Note: Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement # 17A-LC-302371-MPA-SIL
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Requirements
Conditions of Employment
- Pass Pre-employment Background Investigation
- May need to complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
- Males born after 12/31/59 must be registered with Selective Service.
Qualification requirements must be met within 30 days of the job announcement closing date.
Qualifications
Basic Educational Requirements for the 1410 Series:
In addition to meeting the basic entry qualification requirements, applicants must have directly related education and/or specialized experience in the amounts required for the grade level as shown below.
Experience for Grade 12: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: managing a cataloging unit or department that performs original cataloging and complex copy cataloging in English and foreign languages. Such experience could include implementing new rules and standards into existing workflows, completing large scale cataloging projects, and working with colleagues to initiate and complete new projects.
Experience for Grade 13: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-12 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: directing a cataloging unit or department that performs original cataloging and complex copy cataloging in multiple languages at a research library. Such experience could include managing a cataloging services contract, directing and implementing cataloging policy and practices, managing and completing complex cataloging projects with various cataloging tools and approaches, and leading a diverse team to successfully take on and execute new descriptive and metadata projects.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Supervisory and Administrative Positions
For supervisory positions, see the "Qualification Standard for Supervisory Positions" in Section IV-A of this Manual. For positions concerned with administration, management, or direction of library programs, candidates must meet all other requirements for the particular grade and also show that they possess the required administrative and/or managerial ability to perform successfully the duties of such positions. Education, training, or experience of the candidate should demonstrate, e.g., ability to manage or direct a library, group of libraries, or library system; ability to plan, organize, and direct the development and execution of library programs, policies, and procedures; ability to plan or conduct management studies, public relations, and educational activities, ability to plan, develop and carry out administrative activities of the library or library system concerned with budget and finance, personnel, plant and equipment, etc.
- Completion of 1 full academic year of graduate study in library science in an accredited college or university, in addition to completion of all work required for a bachelor's degree;
- A total of at least 5 years of a combination of college-level education, training, and experience. To qualify on this basis, the applicant must establish conclusively that the education, training, and experience provided a knowledge and understanding of the theories, principles, and techniques of professional librarianship; a knowledge of literature resources; and the knowledge and abilities essential for providing effective library and information services.
In addition to meeting the basic entry qualification requirements, applicants must have directly related education and/or specialized experience in the amounts required for the grade level as shown below.
Experience for Grade 12: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: managing a cataloging unit or department that performs original cataloging and complex copy cataloging in English and foreign languages. Such experience could include implementing new rules and standards into existing workflows, completing large scale cataloging projects, and working with colleagues to initiate and complete new projects.
Experience for Grade 13: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-12 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: directing a cataloging unit or department that performs original cataloging and complex copy cataloging in multiple languages at a research library. Such experience could include managing a cataloging services contract, directing and implementing cataloging policy and practices, managing and completing complex cataloging projects with various cataloging tools and approaches, and leading a diverse team to successfully take on and execute new descriptive and metadata projects.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Supervisory and Administrative Positions
For supervisory positions, see the "Qualification Standard for Supervisory Positions" in Section IV-A of this Manual. For positions concerned with administration, management, or direction of library programs, candidates must meet all other requirements for the particular grade and also show that they possess the required administrative and/or managerial ability to perform successfully the duties of such positions. Education, training, or experience of the candidate should demonstrate, e.g., ability to manage or direct a library, group of libraries, or library system; ability to plan, organize, and direct the development and execution of library programs, policies, and procedures; ability to plan or conduct management studies, public relations, and educational activities, ability to plan, develop and carry out administrative activities of the library or library system concerned with budget and finance, personnel, plant and equipment, etc.
Additional information
Flexible Spending Accounts - http://www.fsafeds.com/fsafeds/index.asp
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - http://www.ltcfeds.com
Retirement Program - http://www.opm.gov/retire/index.asp
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
- Ability to oversee and manage a diverse staff.
- Knowledge of national metadata content standards (e.g., RDA, AACR2, DACS, etc.), expertise in MARC and non-MARC encoding/structural standards (e.g. MODS, XML, EAD, etc.), and expertise in integration of emerging standards related to machine-readability. Knowledge of controlled vocabularies and Library of Congress Classification.
- Knowledge of the cataloging functionality of Horizon or any successive ILS used for bibliographic control and access, OCLC Connexion Client and the OCLC Macro Language (OML), and the ability to write and troubleshoot Connexion macros.
- Ability to use metrics and spreadsheet tools to gather and assess effectiveness of workload and workflows.
- Knowledge of SQL scripting, ability to create, customize, and use scripts to generate SIRIS reports that serve local needs for collection analysis and database maintenance.
Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Your application package should include the following documents:
- Detailed resume created in the USAJOBS Resume Builder.
- Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
- Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
- Proof of U.S. accreditation for foreign study, if applicable.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Click on the "Apply Online" button on the upper right side of the page. Please Note:
- You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
- You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
Agency contact information
Lisa Collins
- Address
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SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, District of Columbia 20013-7012
United States
Next steps
At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:
- Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
- The Smithsonian does not pay relocation expenses.
- The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).
If you are selected for an interview: If you are selected for an interview you will be required to make a short presentation to the panel on the following topic: The Smithsonian Libraries values diversity and inclusion and believes that a diverse workforce creates a more innovative, open and supportive work environment. Please describe how the Head of Original Cataloging would promote diversity and inclusion at the Smithsonian, both as a supervisor and as a colleague. Include any personal experience you may have had with a complex, distributed research institution or organization, in regards to diversity, equity, and inclusion.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Required Documents
Your application package should include the following documents:
- Detailed resume created in the USAJOBS Resume Builder.
- Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
- Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
- Proof of U.S. accreditation for foreign study, if applicable.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
Learn more about this agency
How to Apply
Click on the "Apply Online" button on the upper right side of the page. Please Note:
- You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
- You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
Agency contact information
Lisa Collins
- Address
-
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, District of Columbia 20013-7012
United States
Next steps
At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:
- Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
- The Smithsonian does not pay relocation expenses.
- The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).
If you are selected for an interview: If you are selected for an interview you will be required to make a short presentation to the panel on the following topic: The Smithsonian Libraries values diversity and inclusion and believes that a diverse workforce creates a more innovative, open and supportive work environment. Please describe how the Head of Original Cataloging would promote diversity and inclusion at the Smithsonian, both as a supervisor and as a colleague. Include any personal experience you may have had with a complex, distributed research institution or organization, in regards to diversity, equity, and inclusion.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Beginning of a dialog window for the agency announcing this job. It begins with a heading 2 called "Learn more about Field Operating Offices of the Office of the Secretary of the Army". Escape will cancel and close the window.
Learn more about
Smithsonian Institution
Agency contact information
Lisa Collins
- Address
-
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, District of Columbia 20013-7012
United States