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The incumbent serves as the Executive Assistant to the Chief of Staff (EA/COS). The EA/COS performs as the Chief of Staff's (COS) Executive Officer in the management of all Clinical Services reporting to the COS. They provide full and complete staff assistance to the COS on administrative leadership to the COS, Deputy Chief of Staff (DCOS), and to the Assistant Chiefs (ACOS) of all Clinical Services in the interest of achieving and maintaining a balanced and effective hospital operation.
03/12/2025 to 03/24/2025
$105,383 - $137,000 per year
GS 13
1 vacancy in the following location:
No
No
25% or less - You may be expected to travel for this position.
No
Permanent
Full-time
Competitive
None
Yes
No
CBSV-12709221-25-AB
833562700
Current federal employees of the hiring agency that posted the job announcement.
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Only open to current, permanent employees of the Department of Veterans Affairs and CTAP eligible applicants.
Major duties include but are not limited to:
The incumbent functions as an integral member of the hospital's top management team, participating actively in the formation of hospital plans and programs. Incumbent visualizes complex relationships throughout the hospital and adapts administrative approaches to complex problems affecting administrative, as well as professional programs. Recommendations made by the EA/COS have hospital-wide impact.
It is the responsibility of the EA/COS to relieve the COS to the maximum extent possible of the administrative, supervisory, and management responsibilities that can be assumed by a non- provider. The Deputy Chief of Staff (DCOS), ACOS and Clinical Managers rely on the advice, guidance, and assistance of the EA/COS in administrative and management responsibilities. The EA/COS is recognized as the specialist in administration and looked upon for guidance and assistance by the managers of nursing and clinical services.
The EA/COS has extensive knowledge and insight to administrative and clinical programs within the hospital. The incumbent understands the apparent and subtle interrelationships among these programs and applies analytical ability to the identification and resolution of complex problems. The EA/COS works closely with the Director, COS, AD, ADPCS and other members of the top management group in the formulation of top-level programs and strategic decisions. The EA/COS acts as an extension of the COS providing liaison with the Veterans Integrated Service Network (VISN) 20, VA Headquarters, Joint Commission, Office of Inspector General and all other outside overseeing entities. Incumbent uses specialized knowledge of principles and practices related to the management of health care delivery systems and applies that knowledge to assist in analysis, evaluation, and problem-solving activities.
Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-12) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Supervisory Health System Specialist - Executive Assistant to the Chief of Staff. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
There is no educational substitution at this grade level.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
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To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/24/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12709221.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/833562700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
