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This is an Open Title 5 Excepted Service Non-Uniformed Personnel position, open to the Public and Veterans following the MN National Guard Merit Placement plan.
AGENCY: MN Air/Army National Guard
LOCATION: Little Falls, MN
SELECTION OFFICAL: LTC David Johansson 651-268-8817
This is an Excepted Service position in the MN National Guard. Membership in the National Guard is not required for employment. Competitive service employees may apply however will be converted to Excepted service if hired.
12/17/2024 to 12/31/2024
$53,360 - $69,369 per year
GS 7
1 vacancy in the following location:
No
Yes—as determined by the agency policy.
Occasional travel - You may be expected to travel for this position.
No
Permanent
Full-time
Excepted
7
No
No
MN-12648767-25-110
824657100
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Current members, those who want to join or transitioning military members.
Title 5 Excepted Service, Non-uniformed Position with the Minnesota National Guard,
Major Duties: This is not an all-inclusive list
A ADMINISTRATIVE ASSISTANT, GS-0303-7, 1.Serves as the DCSLOG/G4 focal point for all personnel actions to include Performance evaluations, job announcements, and other SF-52 Actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations. Assists division chiefs in developing justifications to fill vacant positions, creating accurate position descriptions, developing job analysis criteria, and recommending recruitment strategies. Recommends corrections regarding the Table of Distribution and Allowances (TDA). Assists division chiefs with maintaining the TDA. Participates in planning for the organizational structure, staffing of personnel, and policy issues of all divisions.
2.Provides research assistance of applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Prepares, monitors, and maintains current and accurate appointment, policy, and delegation letters for MNARNG J4 activities. Manages correspondence, which may affect the DCSLOG/G4 or programs within the DCSLOG/G4 purview relative to the Army National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the DCSLOG/G4. Maintains office files of correspondence, directives, regulations and other information. Provides for control of all classified documents for the DCSLOG/G4. Insures that documents are properly logged and safeguarded. Schedules appointments, meetings, and distribution of files for battle rhythm events, independently, based upon Advises the DCSLOG/G4 of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that they cannot meet previous schedules. During supervisor's absence, refers matters to the appropriate DCSLOG/G4 division and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of the whereabouts of the DCSLOG/G4 and the Logistics Management Specialist and the Surface Maintenance Manager. Maintains constant Communication with the DCSLOG/G4 on matters of extreme importance via telephone or Email. Coordinates the Awards Program; proposes goals and objectives for Awards Program; and ensures regulatory and local personnel policy guidance is provided to all personnel. Assists division chiefs with incentive awards program rules and procedures, and in staying within established financial limits. Manages the execution of the automated performance evaluation system. Maintains suspense control on performance appraisals and ensures uploading of appraisals to the civilian personnel data system through the appropriate automated systems.
3. Serves as the training coordinator and focal point for all training classes. Monitors training requirements and ensures requested training meets regulatory requirements. Accomplishes travel arrangements for J4 Technicians through DTS Level 1, 2, and 4 for the DCSLOG/G4. Schedules and manages technician training through systems and requirements of ATARRS (Alternate), Annual Schools Trap (Alternate), and tracking and manage training matrix and completion status for all technicians (Primary). Consults with and makes recommendations to division chiefs, and supervisors on workforce development and training.
4. Works in support of the Director and Deputy Director to evaluate and recommend ways to improve the effectiveness and efficiency of work operations and programs in the directorate. Develops supplemental reports, studies, investigations, or additional data to ensure that appropriate facts are presented to the director for future evaluation and necessary management action. Advises the DCSLOG/G4 on trends and problem areas and indicates opportunities to increase the performance of DCSLOG/G4 divisions.
5. Responsible for key access control for the DCSLOG/G4 organization. Maintains security of all keys and maintains appropriate records of keys issued to personnel. Responsible for accomplishing the required semi-annual inventory of all keys. Maintains responsibility as IMO, AIM Manager, and GPC Holder for coordination and management of automation, work orders and facility CLII.
Performs other duties as assigned.
CONDITIONS OF EMPLOYMENT
EDUCATION:
NA
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
REMARKS: No PCS available. Position will not be filled until current incumbent vacates. Sensitivity Level 2. Participation in direct deposit is mandatory.
To view ALL MN National Guard Vacancies, go to: https://minnesotanationalguard.ng.mil/full-time-jobs-in-minnesota
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at 651-282-4472 or 651-282-4078.
You will be evaluated for this job based on how well you meet the qualifications above.
Basis for Rating: Qualified candidates will be assigned to one of the following areas of consideration (AOC) based on the Minnesota National Guard Merit Placement Plan:
To apply for this position, you MUST submit a complete Application Package which includes:
Do not include the following types of information in your profile or resume:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12648767
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
CONTACTING US: After you have read all the instructions in this vacancy announcement, if you still have questions about this position or the application process, you may contact us at (651) 282-4155.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/824657100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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THIS IS A MINNESOTA NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION
This position is located: This position is located in the offices of the Deputy Chief of Staff for Logistics (DCSLOG)/G4. The purpose of the position is to provide technical and administrative assistance for programs within the DCSLOG/G4 areas of responsibility. This support is provided to the DCSLOG/G4, Distribution Management Division and the Surface Maintenance Division.
POSITION DESCRIPTION: T5791000
