This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/810840700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This position is located at the Boise VA Medical Center, Facilities Management Service.
Learn more about this agency09/23/2024 to 10/11/2024
$39,576 - $51,446 per year
GS 5
1 vacancy in the following location:
No
No
Not required
No
Permanent
Full-time
Competitive
None
No
No
No
CBSV-12552756-24-PAM
810840700
Current federal employees of this agency.
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Opened to current permanent employees of the VA Boise Medical Center.
Administrative Functions
The incumbent performs routine administrative functions, miscellaneous clerical functions, and secretarial functions. He/She performs a wide variety of typing, including memorandums, position descriptions, performance standards, minutes, reports, etc. Incumbent reviews all rough draft documents, edits composition, and corrects punctuation, abbreviations and grammar. Incumbent will format drafts to comply with station requirements and prepares final copies. Incumbent prepares and reviews documents to assure compliance with VA standards. Incumbent performs other miscellaneous office duties, such as making copies, as requested by supervisor.
Incumbent is responsible for maintaining the files for FMS, including construction files, annual service files, and legal and long term files.
Incumbent is responsible for mail routing. This includes properly preparing mail that is being sent to other services on station as well as off station, receiving, sorting, and properly distributing incoming mail, and managing all internal routing of mail.
Places telephone calls, schedules meetings and appointments, and makes training and travel arrangements for FMS staff as requested by supervisor.
Incumbent maintains the training records for the service assuring that training is properly recorded in the education tracking system.
Timekeeping
Incumbent serves as the timekeeper for Facility Management Service (FMS). Incumbent posts time on a daily basis from information provided by employees and supervisors. Posting includes overtime, comp time earned, comp time used, sick and annual leave requests, authorized absence, etc. He/she notifies supervisors when time cards are ready for approval.
Receptionist
Incumbent acts as a receptionist answering phones and assisting contractors and visitors. Incumbent screens contractors and visitors for the purpose of their visit, issues badges and keys, and directs them to the appropriate FMS staff. Incumbent, along with the other FMS office staff, is responsible for accounting for all contractor issued badges and keys daily. Incumbent receives and forwards messages for all Facility Management employees. He/she receives calls from hospital personnel relating to problems of an emergent nature. Information is forwarded to the proper FMS employee for corrective action.
Work Schedule: Monday-Friday, 8:00am to 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD602090
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
RESUME REMINDER- Your resume must include the following information for each job listed:
To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/11/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12552756.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/810840700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?
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