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The incumbent serves as a confidential assistant to the Chief Operating Officer (COO) and acts as an office manager for the group. The position requires high degree of discretion in supporting OCOO, including handling activities that will lessen the Chief Operating Officer's workload and address his/her time constraints.
06/09/2020 to 06/15/2020
$82,208 - $139,747 per year
EL 11
1 vacancy in the following location:
Yes—as determined by the agency policy.
Occasional travel - You may be expected to travel for this position.
No
Permanent
Full-Time
Competitive
11
No
No
OCOO-20-05
570347700
Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Current or former employees of a base management agency.
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Individuals eligible under a special authority not listed in another hiring path.
Status Candidates (Merit Promotion and VEOA Eligibles)
Serves as the lead for all other employees performing similar functions in the OCOO's subordinate offices and serves as liaison with the similar staff in the office of the Director or in any administrative working groups.
Serve as the confidant and personal assistant to the COO and will be relied upon as valued member of a dynamic team with responsibility for managing the subordinate offices of the Division.
Accomplishes special projects as directed by the COO. Researching and/or analyzing complex program issues. Determines pertinent issues and collects relevant information from a wide variety of sources. Reviews information and applies standard analytical techniques.
Assists in studies and developing methods to improve the accuracy, adequacy, and timeliness of disseminating information about projects and programs to managers throughout OCOO. Must consider the information needs, interests, and level of detail needed to satisfy a wide variety of user requirements.
Manages office operations, which includes managing COO's calendar with complete authority for time commitments. Schedules meetings and makes arrangements, such as preparing agendas, notifying participants, and arranging luncheons and similar matters. Ensures all official protocol obligations are met. Makes travel arrangements for the COO and his/her staff.
Acts as office manager for OCOO, ensuring that practices and procedures used by other OCOO administrative staff are consistent with those of the Office of Chief Operating Officer.
Develops practices and procedures for OCOO administrative staff where necessary.
Prepares agendas for and OCOO periodic training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and public relations responsibilities.
Establishes and maintains effective working relationships with agency staff, members of the banking and financial community and their staffs, federal, state and local officials including Cabinet members, Congressional staffs, and the general public.
Serves as liaison on office support services. Maintains a list of all maintained and transferred files, including their locations. OCOO reception services for all visitors and telephone calls, referring each to the appropriate staff member. Places service orders in accordance with established procedures.
Manages correspondence services for an organization with a mission that affects a wide range of agency activities. Receives and tracks all correspondence directed to the OCOO front office. Determines if a response is necessary and determines the person responsible for drafting the OCOO's response. Originates correspondence on matters that do not require the Chief Operating Officer's personal attention.
The executive assistant serves as the principal administrative support position for the Division that has two or more subordinate levels
Provides a full range of administrative support to the head of an office, division, or agency.
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
FHFA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, gender (including pregnancy, sexual orientation, and gender identity), national origin, disability (physical or mental), age (40 years of age or over), genetic information, parental status, marital status, prior protected EEO activity, political affiliation, or other non-merit factors.
REASONABLE ACCOMODATION:
FHFA provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the Agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify FHFA at (202) 649-3963. The Agency's decision on granting a reasonable accommodation will be made on a case-by-case basis.
Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3088.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
You will be evaluated for this job based on how well you meet the qualifications above.
You will be rated based on your responses to the job specific questionnaire and assigned a score ranging from 70 to 100 points. The top ten candidates, and those tied for the tenth spot, will be referred for selection. All qualified non-competitive applicants will be referred.
Competencies: Administration and Management, Minimum Qualifications, Oral Communication, and Writing
To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/10836303
All of the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references or through other means, such as the interview process. This verification could occur at any stage of the application process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing hours worked per week, dates of employment and duties performed.
2. It is strongly recommended that status candidates submit an SF 50 showing highest grade held on a permanent basis in the competitive service.
3. Other supporting documents:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on 06/15/2020 to receive consideration.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Janice Obeido at janice.obeido@fhfa.gov or (202) 649-3742 to obtain an alternative application.
After all application packages have been received, we will review your materials to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in his/her resume and the completed Occupational Questionnaire. Applicants deemed best-qualified may be contacted for an interview. We anticipate making a final job offer for this position within 45 days after the deadline for applications. All candidates will be notified of the final disposition.
***There is currently one vacancy available. However, should additional vacancies become available within three months from the opening date of this announcement, eligible applicants for this position may be referred for consideration for the additional position(s).
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/570347700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.